Accounting and Grants Manager

POSITION TYPE: Hybrid 

SALARY: $100,000-$125,000 (Salary Commensurate based on experience)

POSITION SUMMARY

The Accounting and Grants Manager of Community Connections Inc (CCI) plays a vital role in the management of the month-end closing process, daily accounting functions, and the administration of grants and contracts. The Accounting and Grants Manager monitors grant budgets, ensures compliance and recognition for government (federal and state) contracts/grants and private grants, supports the overall grant management process, and oversees daily and monthly accounting functions. The Accounting and Grants Manager must be able to adapt to a continually evolving environment and thrive in an autonomous and deadline-oriented workplace.

KEY RESPONSIBILITIES

Essential Duties and Responsibilities: Include the following. Other duties may be assigned.

Accounting Processes

• Oversee the Payroll Administrator, ensuring that payroll is processed timely and accurately
• Function as backup for Payroll Administrator, processing payroll and addressing payroll related questions as needed
• Provide needed support and guidance for daily accounting functions
• Prepare monthly journal entries for areas of responsibility, including payroll entries, accruals and allocation entries
• Oversee monthly closing process and review of schedules
• Review monthly financial statements
• Support team in annual audit
• Maintain bookkeeping and financial reporting for Romark Corporation
• Communicate with HUD for housing vouchers and provide any necessary information requested
• Prepare all the Housing Choice Voucher Program required filings, including the REAC filing to HUD
• Prepare required annual reports for Romark Corporation, including the REAC filing to HUD and local cash and financial reporting to Maryland

Grants and Contracts Administration

• Serve as Finance staff liaison on the grants committee
• Coordinate the creation and filing of grant proposals, serving as team lead in creation of timelines, assigning deliverables, compiling required documentation, and submitting completed proposals
• Assist in creating proposal budgets
• Communicate with leadership team on status of grants
• Create and maintain grants and contracts tracking tables
• Oversee tracking and reporting for all grant awards
• Review grant agreements to ensure compliance with terms and conditions
• Ensure budgets are adhered to and expenses are properly tracked and allocated
• Maintain records of expenses
• Prepare monthly invoices for local contracts and reimbursement-based grants
• Ensure compliance with grant awards and government regulations
• Prepare and submit internal and external financial reports
• Provide required documents and reports to various government agencies in a timely manner
• Monitor government payment portals to ensure purchase orders are in place for active grants and alert Senior Leadership and government officials regarding renewals needed prior to the purchase order expiration
• Support the development of proper internal controls and policies for grant and contract financial management and reporting, identify opportunities to streamline processes
• Develop strong relationships and communicate effectively with officials at various government agencies and private funders
• Prepare Indirect Cost Rate proposal annually

In addition to role responsibilities, each staff member of Community Connections has the following responsibilities as a part of their employment: 

• Model and reinforce Community Connections mission to provide behavioral health, residential services, and primary health care coordination for marginalized and disenfranchised women, men, youth, and children living in the District of Columbia, many of whom are coping with challenges including mental illness, addiction, and the aftermath of trauma and abuse.
• Model and reinforce Community Connections values of quality, innovation, respect, equity, and integrity daily.
• Reinforce Community Connection’s commitment to diversity, equity, and inclusion.
• Protect the privacy of our consumers’ protected health information by maintaining compliance with HIPAA and other relevant CC related IT security regulations.
• Complete and stay current on role specific and organizational wide training.
• Perform other duties as assigned on an as-needed basis.

DESIRED KNOWLEDGE/SKILLS/ABILITIES:

Education and Certifications

• Minimum Associate’s degree in Accounting or related field, Bachelor’s degree preferred

Experience/Skills

• Minimum of 2 years’ experience in a senior accountant or similar role managing month-end close process
• Experience with government grants and contracts accounting
• Understanding of Federal indirect cost allocation guidelines
• Excellent leadership, organizational, problem-solving, and communication skills, ability to apply technical research to business operations and people management skills
• Proactive, results-driven approach with the ability to work both independently and collaboratively