Accounting & Administrative Assistant

Key Responsibilities

Reception & Office Support

• Answer incoming calls, route calls appropriately, and take accurate messages
• Greet clients and visitors with professionalism and courtesy
• Manage incoming and outgoing mail and packages
• Maintain board rooms and ensure they are clean, organized, and ready for meetings
• Monitor and order office supplies to ensure adequate inventory
• Assist with miscellaneous administrative projects as assigned
• Provide support to the licensing department as needed
• Backup Reception as needed for other locations

Accounting & Financial Duties

• Record deposits from bank accounts and checks received
• Record and Reconcile Direct Bill Commissions
• Enter vouchers by verifying invoice accuracy and ensuring proper approval per company policy
• Assist with month-end data entry and reporting tasks under the direction of the Accounting Manager
• Support reconciliation and documentation processes for financial records

Qualifications

• High school diploma or equivalent; coursework in accounting or business administration preferred
• Previous experience in reception and/or accounting support roles
• Proficiency in Microsoft Office Suite and accounting software
• Strong attention to detail and ability to manage multiple tasks
• Excellent verbal and written communication skills
• Ability to maintain confidentiality and handle sensitive information