Accounting & Reporting Specialist

We're looking for motivated, engaged people to help make everyone's journeys better.

Job Summary:

We are seeking a highly skilled and detail-oriented Accounting and Reporting Specialist to manage key financial processes including accounting, reporting, accounts payable, and compliance activities. The role ensures accurate and timely month-end and year-end closing, maintenance of financial records, intercompany reconciliations, and support for internal and external audits. The ideal candidate will have strong technical accounting expertise, experience with ERP and reporting systems, and a commitment to process improvement and internal controls.

Main duties and responsibilities:

• Process vendor invoices ensuring accurate coding, approval and VAT compliance.
• Follow-up any invoice / purchase order related queries with internal and external stakeholders
• Perform GRNI and AP ledger reconciliations, resolve discrepancies, and process accruals.
• Manage AP shared mailbox ensuring timely resolution of vendor queries.
• Support monthly AP KPI reporting and contribute to AP process documentation updates.
• Manage automated and manual payment runs, ensuring timely vendor payments.
• Ensuring new vendors and vendor change requests are duly submitted for processing in line with company policies and procedures.
• Manages invoicing of companies in the group (including top-ups), reconciliation of balances with other companies in the group as well as monthly uploads to Co-Process (a tool for group inter-company networking).
• Maintenance and update of process documentation and task list relating to AP Assistant tasks.
• Management & maintenance of the archiving and retrieval of AP documentation for GG assigned country in line with company and relevant statutory requirements.
• Assists with ad-hoc / project assignments as needed.
• Execute smooth and timely month-end and year-end closing for assigned legal entities (with a focus on gate Trade Switzerland entity).
• Performs month-end tasks such as posting journal entries, uploading payroll journals to SAP, currency conversions and revaluations in SAP, creating and posting standard journals, accruals and prepayments in SAP.
• Manages monthly legal entity entries in HFM (group reconciliation tool) in accordance with regional and group reporting requirements.
• Prepares monthly balance sheet reconciliations for the legal entity and tracks items that do not match.
• Ensures proper filing of accounting records in accordance with the Company's Guide to Company Policy.
• Upload and validate payment data into the banking system.
• Coordinate with treasury to ensure cash requirements are met and payment schedules are followed.
• Provide support during annual budget and forecasts process.
• Provide support to VAT manager in monthly VAT submission.
• Represent and provide clear MBR commentaries for all variances to budget and forecast, including investigating why variances have occurred and communicating risk and opportunities.
• Review of statutory accounts of the responsible legal entities before sign off.
• Responsible for implementing effective internal controls within the Reporting function.
• Fostering a culture of continuous improvement in the Reporting Function.

Qualifications

Education:

• Bachelors / Masters degree in Accounting, Finance, or related field

Work Experience:

• Minimum 3 - 5 years of relevant Accounting working experience
• Strong knowledge of different commercial and financial models
• Cost management skills

Technical Skills:

• Sound analytical and problem-solving skills
• Excellent MS Office skills, especially Excel, required; Power BI is a plus
• Experience with HFM & SAP FI/CO & D365
• Strong international business acumen
• Practical background in Finance environment of an international, large size company desired

Language / Communication Skills:

• Fluent in English (verbal and written)
• Ability to form strong professional relationships, both external and internal, across all management levels

Other skills:

• Capable of working under pressure, with tight deadlines and at multi-tasking.
• Organizational Effectiveness
• Achievement Orientation

If you want to be part of a team that helps make travel and culinary memories, join us!