Accounting & Payroll Manager
Jake's UnlimitedMESA, AZ
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Overview
Schedule
Full-time
Career level
Director
Job Description
OverviewWe’re looking for a hands-on Accounting & Payroll Manager to lead day-to-day accounting and oversee payroll for a high-volume Family Entertainment Center. This role is accounting-first, with responsibility for maintaining accurate financials in QuickBooks Online, while also managing payroll through ADP. The position also provides limited, administrative HR support tied directly to payroll and compliance, while core HR decisions remain with the GM and leadership team.Key ResponsibilitiesAccounting & Financial Operations
- Own and maintain QuickBooks Online on a daily, weekly, and monthly basis
- Reconcile bank accounts, credit cards, POS deposits, and merchant accounts
- Record journal entries and ensure accurate account classification
- Manage accounts payable and accounts receivable
- Prepare and review monthly financial statements including P&L, balance sheet, and cash flow
- Lead the month-end close process and coordinate with external CPA and tax professionals
- Support budgeting, forecasting, and financial analysis
- Ensure financial data is accurate, timely, and usable for operational decision-making
- Run full-cycle payroll using ADP for hourly, salaried, and tipped employees
- Manage payroll for a large staff with varying schedules, overtime, and seasonal fluctuations
- Handle new hires, terminations, pay rate changes, bonuses, and payroll adjustments
- Ensure payroll taxes, filings, and payments are processed accurately and on time
- Manage year-end payroll reporting including W-2s and 1099s
- Serve as the internal point of contact for payroll-related questions from managers and team members
- Provide administrative support related to payroll-adjacent HR compliance
- Maintain employee records, documentation, and digital files
- Assist with workers’ compensation administration and incident reporting
- Support onboarding and offboarding documentation in coordination with management
- Help ensure required employment documentation is complete and organized
- Core HR decision-making, employee relations, and disciplinary actions remain the responsibility of the GM and leadership team
- Reconcile high-volume daily sales across attractions, arcade, food & beverage, parties, and events
- Track labor costs, overtime, and payroll trends to support scheduling and cost controls
- Partner closely with the GM and operations team to align financial reporting with staffing and operational realities
- Support compliance related to wage and hour rules, tip handling, and hospitality payroll practices
- Maintain clean, organized financial, payroll, and HR-related records
- Identify discrepancies, errors, or unusual activity and proactively flag issues
- Help improve internal controls, reporting, and accounting processes over time
- Strong accounting background with hands-on QuickBooks Online experience
- Proven experience managing payroll through ADP
- Experience supporting high-volume, hourly hospitality or service-based businesses
- Working knowledge of payroll-related HR compliance and documentation
- Detail-oriented with strong ownership mentality and follow-through
- Comfortable working in a fast-paced, in-house operating environment
- Experience in Family Entertainment Centers, hospitality, restaurants, or multi-revenue-stream operations
- Familiarity with POS systems and merchant account reconciliations
- Experience working directly with ownership or executive leadership
- Competitive salary based on experience
- Benefits package available
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