Accounting Clerk

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Description

Supervised by: Senior Accountant

Positions supervised: 0

FLSA classification: Non-Exempt

Minimum Qualifications: AA Degree in accounting or related field of study OR two years' experience in a comparable position. Fund Accounting experience.

Job Location: Yakima

Salary Range: $20.57- $26.84

Position Overview:

The Accounting Clerk will process purchase orders, supply requisitions, accounts payable, and receivables, ensuring accounting procedures and regulatory requirements are followed. The Accounting Clerk will prepare and maintain various accounting schedules and spreadsheets as requested. The Accounting Clerk will review all transactions for completeness and accuracy while ensuring payments and billings are completed in compliance with OIC policy and procedures and within established time limits. The accounting clerk is responsible for maintaining, filing, and storing all invoices, billings, vouchers, and other fiscal department documents. The Accounting Clerk will assist with special projects in the fiscal department, occasionally cross-training to assist with other fiscal duties when necessary.

Essential Duties:

Accounts Payable Duties:

• Receive and log in purchase requisitions and invoices, as needed.
• Prepare and issue purchase orders per OIC policy, as assigned.
• Reconcile purchase orders to material receipts and/or vendor invoices, and ensure all paperwork is complete and includes appropriate supporting documentation.
• Process purchase requisitions, including obtaining appropriate approvals, identifying proper account coding, and ensuring compliance with OIC policies and procedures and grant requirements.
• Process vendor invoices for payment, including confirming invoice accuracy, obtaining supporting documentation and authorization, and ensuring proper accounting of the transaction.
• Reconcile monthly vendor statements to OIC records; work with vendor to resolve discrepancies.

Accounts Receivable / Billing Duties:

• Process assigned monthly transactions in a timely manner to ensure all expenses are entered in the accounting system prior to monthly billing.
• Prepare monthly billings for various grant programs, as requested.
• Prepare and maintain billing reports, spreadsheets, and files.
• Ensure payments are received in a timely manner and for the correct amount.

General Accounting Duties:

• Review transactions for completeness and accuracy while ensuring all transactions are processed in compliance with grant requirements, OIC policy and procedures and within established timelines.
• Prepare Journal Entries for accounting accruals, expenditure allocations and ensure proper accounting of payable and receivable transactions.
• Monitor and ensure accurate account and fund balances are maintained.
• Work with OIC program and fiscal staff to answer billing questions, correct errors & ensure proper recording of all transactions.
• Prepare and maintain analysis of vendor accounts, as requested; notify supervisor of unusual or unexplainable account status/occurrences.

Misc. Duties:

• Deliver deposits to the bank, as requested.
• Distribute checks, as requested.
• Monitor and maintain inventory of office supplies for the fiscal department.
• Work with vendors to address issues & answer questions.
• Assist, train, and/or support other fiscal staff.
• Assist in filing, storing, and retrieving accounting documents, as requested.
• Other duties as assigned.

Requirements

Special Knowledge, Skills, and Abilities:

Ability to communicate technical concepts to technical and non-technical audiences.

Demonstrated ability to utilize sound judgment, work effectively and calmly under pressure, and maintain a high level of confidentiality.

Ability to maintain a high level of confidentiality.

Excellent people skills, including maintaining composure and calm during stressful situations, such as disciplinary and discharge actions.

Demonstrate the ability to process complex problems, review relevant information to develop and evaluate options and implement solutions.

Demonstrated ability to effectively manage multiple complex projects with critical deadlines and motivate staff.

Ability to use deductive reasoning skills.

Ability to work as a member of a team and provide support and assistance to co-workers as needed.

Able to demonstrate a genuine concern and respect for all cultures and diverse populations served by OIC.

Work Environment:

The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation will be considered to enable individuals with disabilities to perform essential functions.

Frequently required to stand, walk, and sit. Frequently required to talk and hear. Occasionally drive a motor vehicle in different seasonal weather and road conditions and times of day. Will occasionally lift to 10 pounds. Occasionally required to reach, push/pull, and stoop.

Additional Conditions of Employment:

Successfully pass a Criminal History & Background Check. Successfully pass a pre-employment drug test. Maintain a current driver's license, required motor vehicle insurance, a reliable vehicle, and a good driving record. Employment is conditional on CEO approval.

Salary Description

$20.57-$26.84/hr