Accounting Co-Op
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Job Description
Job SummaryGeneral Machine Company of NJ is seeking a detail-oriented and adaptable Accounting Specialist to support daily accounting operations. This role will focus primarily on Accounts Receivable, Accounts Payable, and credit card reconciliations, with exposure to general ledger activities, job cost accounting, and accounting projects. The ideal candidate is a fast learner, comfortable working with multiple priorities, and proficient in QuickBooks Online and advanced Excel for data extraction and analysis.________________________________________Key ResponsibilitiesAccounts Receivable (A/R)Prepare and process customer invoicing
Create and manage debit memos and credit memos
Apply and reconcile customer payments
Communicate with customers via phone and email regarding invoices, payment status, and account inquiries
Review and monitor customer aging reports
Accounts Payable (A/P)Process vendor invoices and transactions accurately
Apply and reconcile vendor credits
Communicate with vendors regarding invoice discrepancies and payment matters
Review and analyze vendor aging reports
Credit Card & ReconciliationsReconcile credit card statements
Match payment receipts to supporting documentation
Ensure timely and accurate recording of credit card transactions
General Ledger & Accounting SupportAssist with job cost accounting activities
Maintain general understanding of assets, liabilities, revenues, and expenses
Support journal entry preparation and the month-end close process
Assist with accounting projects as needed
Payroll (Exposure Preferred)Some exposure to payroll processing is a plus, though not required
Data & SystemsPerform accurate data entry and data extraction
Use advanced Excel files for analysis, reporting, and accounting projects
Work within QuickBooks Online and other module-based accounting systems (A/R, A/P, G/L, Sales, Purchasing, etc.)________________________________________Required Skills & QualificationsTechnical & Computer SkillsProficient in QuickBooks OnlineExperience with module-based accounting software
Advanced Microsoft Excel skills, including:oPivot tablesoVLOOKUP/XLOOKUPoFormulas and data analysis
Proficient with Microsoft OutlookAccounting KnowledgeFamiliarity with cost accounting, specifically job costing
Understanding of general ledger concepts and journal entries
Knowledge of accounts payable and accounts receivable processes
Ability to read and analyze vendor and customer aging reports
Professional AttributesStrong attention to detail and accuracy
Comfortable communicating with vendors and customers by phone and email
Fast starter and quick learner with new software and systems
Highly adaptable and able to pivot between accounting tasks based on changing priorities
Organized, dependable, and capable of handling multiple responsibilities________________________________________CredentialsNo formal accounting degree or certification required
Practical experience with QuickBooks Online and Excel is essential
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.