Accounting Generalist (Payroll & Accounts Payable)

• Process bi-weekly payroll using Paychex Flex for three companies, including pulling and verifying Time & Attendance (T&A) hours
• Upload and verify employee expense reimbursements via CSV files, including live check expenses
• Review and reconcile payroll registers, batch totals, and deduction summaries prior to submission
• Maintain accurate payroll records for bonuses, new hires, terminations, and PTO adjustments
• Review timecards and attendance reports for accuracy and policy compliance
• Prepare and process approved off-cycle payroll payments (manual checks)
• Ensure compliance with federal and state payroll regulations while maintaining strict confidentiality
• Process payroll using Paychex Flex and Flight (NACHA file) systems as applicable
• Save and maintain payroll reports and supporting documentation on the shared drive
• Perform final payroll reviews to ensure accuracy prior to processing

• Enter vendor invoices accurately in Microsoft Dynamics GP, verifying vendor details, invoice dates, GL coding, and payment terms
• Match invoices to receiving documentation when required
• Code invoices to the correct accounting period, location, and GL account
• Prepare and process check runs, ACH payments, and employee expense reimbursements
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Maintain W-9 documentation and assist with 1099-NEC year-end reporting
• Communicate professionally with vendors and internal departments regarding payment inquiries
• Monitor and manage the Accounts Payable inbox daily
• Reconcile EFT payments in Chase Bank against AP ledger entries
• Save and organize invoices in SharePoint for proper recordkeeping
• Assist management with special projects and process improvements as needed

• Exceptional attention to detail and accuracy
• Proficiency with Paychex Flex, Paycom, Microsoft Dynamics GP, Excel, and SharePoint
• Working knowledge of ACH processing, NACHA files, and bank reconciliations
• Strong organizational and time-management skills
• Ability to work independently with minimal supervision
• Reliable, accountable, and deadline-driven
• Strong written and verbal communication skills

• Associate’s Degree (A.S.) in Accounting preferred
• Minimum 2+ years of accounting experience, with payroll and AP responsibilities
• Experience processing multi-company payroll strongly preferred

• Health Insurance through BCBS and MOO, available after 90 days of employment, including medical, dental, vision, life insurance, accident, and short-term/long-term disability coverage
• 401(k) Retirement Plan through Paychex Flex PEO, eligible after 1 year of service
• Paid Time Off (PTO):
  • 0–1 year: 10 days annually (accrual rate: 0.0385 per hour)
  • 1–5 years: 15 days annually (accrual rate: 0.0577 per hour)
  • 6+ years: 20 days annually (accrual rate: 0.0770 per hour)
• Paid Holidays: Regular pay for 8 observed holidays per year

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