Accounting Manager (Part-time, approx. 20 hours/week)

Accounting Manager (Part-time, approx. 20 hours/week)

Location: Greater Chicago Area (On-site) 

Reporting to: Treasurer of the US subsidiary 

About the Client 

Our client is the US subsidiary of an established German industrial group known for precision, quality, and long-term customer partnerships in demanding sectors. With several hundred employees worldwide, the company supports clients across aerospace, automotive, energy, medical technology, and advanced manufacturing with solutions that require accuracy, consistency, and reliability. 

The US subsidiary is small but steadily growing and plays an important role in the company's North American expansion. This environment is ideal for someone who values the stability and structured processes of a German parent organization while contributing hands-on within a local US team. 

About the Role

This part-time, hands-on Accounting Manager oversees the day-to-day bookkeeping and financial administration of the US subsidiary. Key responsibilities include AP/AR, reconciliations, monthly closing activities, and maintaining accurate financial records under US GAAP and internal reporting standards. 

You will work independently on-site while staying closely connected with the Finance team at the German headquarters and coordinating with external partners such as tax advisors, payroll providers, and banking contacts. The role focuses on reliable operational execution rather than financial strategy, offering predictable routines, clear processes, and the opportunity to maintain and refine accounting workflows as the US entity continues to grow. 

Main Duties and Responsibilities: 

Accounts Payable (AP) 

• Enter, verify and post vendor invoices in QuickBooks (with/without PO reference) 

• Monitor open items and resolve discrepancies with purchasing, suppliers, and service partners 

• Prepare payment batches; ensure timely payments and avoid late fees 

• Handle vendor reminders and statements 

Accounts Receivable (AR) 

• Post customer payments and reconcile AR ledger 

• Monitor overdue balances and support basic dunning activities 

• Maintain customer master data and perform AR reconciliations 

General Ledger & Monthly Closing 

• Maintain accurate and well-structured financial records 

• Prepare monthly closings under US GAAP 

• Complete account reconciliations and prepare the monthly reporting package for HQ 

• Record journal entries as needed 

Fixed Assets 

• Record asset additions and disposals 

• Perform depreciation runs and maintain the fixed asset schedule. 

Taxes, Payroll & External Advisors 

• Support sales/use tax booking and coordinate required documents for tax advisors 

• Book tax-related entries and accruals 

• Coordinate with ADP for payroll-related data and account postings 

Banking & Payments 

• Prepare domestic and international payment runs 

• Monitor bank activity and credit line usage 

• Maintain orderly, audit-ready documentation 

Other Support 

• Assist HQ with year-end activities 

• Provide data for internal analyses or reporting upon request 

• Ensure adherence to internal processes and documentation standards 

What Our Client is Looking For 

• Several years of progressive accounting experience, including ownership of monthly and annual closing 

• Strong accuracy, structure, and attention to detail 

• Experience working in a small-company environment or in a standalone accounting role 

• QuickBooks experience strongly preferred 

• Comfortable working independently and coordinating with international teams 

• Professional communication skills; reliability and discretion 

• German language skills are a plus but not required

Benefits Include 

• 401(k) with company matches the first 4% 

• Health insurance: Blue Cross / Blue Shield; single or family package available (incl. dental); company reimbursement 250 USD single and 600 USD family 

• PTO package: 20 days (part-time equivalent) 

• Necessary work equipment: laptop, mobile phone