Accounting Operations Specialist

We're hiring an Accounting Operations Specialist to own the day-to-day processing that keeps our finance operations accurate and moving. You'll support AP (including manufacturing and inventory), AR invoicing/cash application, and corporate card/expense coding and reconciliations. This role is critical to a fast, clean month-end close and well-maintained subledgers.

Onboarding & handoff (hands-on learning)

You'll receive a structured handoff (workflows, checklists, common exceptions, and key context) from the current team member in the role, who is transitioning due to an out-of-state move. Support will remain available during the transition to help you ramp quickly and confidently.

What you'll do

Accounts Payable (AP)

• Process vendor invoices: intake, 2/3-way match where applicable (manufacturing inventory/raw materials), and accurate GL coding in NetSuite
• Prepare weekly payment runs for Director of Finance review/approval
• Maintain vendor records, resolve vendor inquiries, and maintain approvals/backup/audit trail
• Support AP controls and documentation to ensure clean close support and audit readiness

Accounts Receivable (AR)

• Create and send customer invoices based on capital shipments, service contracts, and consumable/parts orders
• Apply customer payments (checks/ACH/wires) and keep the AR subledger clean
• Partner with an associate on statements and basic collections follow-up (as needed)

Corporate Cards & Expenses (Bill Spend & Expense / Divvy)

• Review and code corporate card and employee expense activity; ensure policy compliance and clean support for month-end
• Reconcile corporate card statements to the general ledger monthly
• Own coding accuracy and reconciliation quality; an associate supports receipt follow-up and card administration

Payroll & general accounting support

• Prepare/review basic payroll inputs for Paylocity (hours, bonuses, basic changes) for Director of Finance review/finalization
• Assist with straightforward reconciliations (AP/AR aging tie-outs, card/vendor balances)
• Handle sensitive financial/payroll-related data with confidentiality and strong internal controls

Month-end support & process improvement

• Help document and improve AP/AR/expense workflows and checklists as we scale operations
• Identify recurring issues (coding, matching, missing receipts, portal friction) and propose practical fixes

What success looks like (first 90–180 days)

• AP is accurate and on-time; vendor issues are resolved quickly
• Invoices go out on schedule; cash is applied cleanly; AR aging stays current
• Card/expense activity is coded correctly with strong receipt compliance; reconciliations are close-ready
• Month-end moves faster with fewer clean-up items and cleaner subledger tie-outs
• You improve at least 1–2 workflows/checklists that reduce rework and strengthen controls

What we're looking for

Must-haves

• 2+ years in AP, AR, and/or accounting operations (high-volume processing preferred)
• Strong grasp of invoices, credits, statements, aging reports, and basic reconciliations
• Experience with an ERP/accounting system (NetSuite a plus, not required)
• Solid Excel skills (sorting, filters, basic formulas; XLOOKUP/VLOOKUP a plus)
• High attention to detail; able to handle steady transaction volume with accuracy
• Clear, professional communication with vendors, customers, and internal teams

Nice-to-haves

• NetSuite, Paylocity, and/or Bill Spend & Expense (Divvy) experience
• Manufacturing or distribution (inventory/receiving/PO matching)
• Experience supporting corporate card/expense programs and policy compliance
• Associate's or bachelor's degree in Accounting, Finance, or related field

Why you'll like working here

• High-visibility role with real impact on cash flow and month-end close quality
• Supportive culture and hands-on coaching from the Director of Finance
• Opportunity to grow in AP/AR, expenses, reconciliations, and ERP skills as the company scales
• Stable, mission-driven company serving hospitals, perfusionists, and patients

What We Offer

• Competitive Compensation
• A fair salary commensurate with experience and qualifications.
• Comprehensive Benefits
• Health, dental, and vision insurance.
• Retirement savings plan with company contribution.
• Dynamic Work Environment
• A supportive team culture that values innovation, improvement, and empowerment.
• Work-Life Balance
• Paid time off, including vacation days and holidays.
• Fun and Engaging Culture
• We believe in working hard and celebrating our successes together, fostering a sense of camaraderie and enjoyment in our work.

Why Join?

At CardioQuip, we are dedicated to empowering people towards better healthcare. As a leading company in the medical device industry, we design and manufacture advanced cardiovascular devices that make a real difference in patients' lives. Our humble beginnings started with just two founders in a small office, and we've grown into a dynamic team that values every member's contribution. We believe in fostering an environment where our team is empowered, customer-focused, and continually striving for improvement—all while having fun along the way.