Accounting Specialist

MUST RESIDE IN THE ATLANTA, GA AREA      Work at Home Opportunity

Accounting Specialist - Full-time 

BELAY is a growing and vibrant, Atlanta, GA-based company that offers virtual staffing solutions in the areas of Virtual Assistants, Marketing Assistants, and Financial Specialists. We are a fast-paced team of high performers that work extremely hard but also know how to have a great time. Culture is a top priority and our values are lived out daily.Who is BELAY? Click here and enjoy!Below are the position requirements.

Job purpose  

The focus of the Accounting Specialist role is to own the accounts receivable (AR) and accounts payable (AP) functions for BELAY clients and contractors while continuously seeking opportunities to improve processes, enhance customer service, and contribute to the overall efficiency and effectiveness of the AR and AP functions. The Accounting Specialist will demonstrate meticulous attention to detail and provide exceptional service to clients, contractors, and team members. Provide support to our clients, contractors, and internal teams in making informed financial decisions. This role involves client and contractor-facing interactions to resolve discrepancies, provide excellent customer service, and proactively address issues.

Duties and responsibilities

As a BELAY Corporate Team member, you will professionally represent the company in all virtual and in-person interactions. You are expected to exemplify our mission, vision and core values daily, fostering a collaborative and positive team environment.

Accounts Receivable Core Functions

Manage all Accounts Receivable-related transactions from our internal CRM system (SalesForce) related to the assigned engagement roster. This includes assisting clients with the execution of successfully setting up billing account(s) within our 3rd party platform (Wingspan), client invoicing, payment processing, account reviews, and reconciliations. Daily processes also includes utilization of QuickbooksOnline.

• Thoroughly review invoices set up by our CRM system in the payment system (Wingspan) for accuracy, and proactively resolve errors and discrepancies in a timely manner
• Establish and manage Push Pay clients 
• Ensure accurate calculations of credits and refunds to clients 
• Review billing pauses and liaise with CSC team as needed to ensure accurate CRM records
• Conduct a thorough review of final invoices for clients during terminations of service or buyouts
• Manage collections related to the assigned engagement roster following the collections process document  
• Resolve discrepancies identified during reconciliation processes in a timely and efficient manner
• Assist with AR-related projects on the finance team, contributing to their successful completion

Accounts Payable Core Functions

Responsible for all Accounts Payable-related transactions from our internal CRM system (SalesForce) related to the assigned engagement roster.

• Timely review and resolution of contractor invoice exceptions and disputes
• Enter miscellaneous contractor invoices into CRM for integration with the Payment System (Wingspan) as needed
• Respond timely to contractor emails and support tickets
• Send contractor payout emails for transitions as needed due to system errors
• Provide support to the CR team by completing tasks, requests, and questions related to the assigned engagement roster, demonstrating proactive and independent thinking
• Take ownership of resolving discrepancies identified during reconciliation processes, utilizing problem-solving skills and attention to detail to ensure accurate financial records
• Assist with AP-related projects on the finance team, contributing to process improvement initiatives and demonstrating versatility in finance operations

Qualifications

This role requires a motivated and trustworthy self-starter with strong communication and technological skills who thrives both independently and on a team. Our ideal corporate team member is flexible, creative, well-organized and ready to roll up their sleeves to get the job done!

• BA/BS degree or equivalent work experience
• Strong sense of ownership and responsibility for tasks and deliverables
• Intuitivie and takes Initiative to proactively anticipate and address potential issues
• Has strong written and verbal communication skills to address contractor and client concerns in a timely and courteous manner
• Must own the details, possess exceptional clerical talents, demonstrate business acumen, and show an understanding of general accounting, including accounts receivable and payable functions
• Has strong technical skills

Working conditions

BELAY Corporate offers full-time remote work, requiring a dedicated, distraction-free home office for standard Monday-Friday business hours, with occasional travel for some roles. As a full-time, exempt W-2 employee, you'll join a vibrant, award-winning company culture where you're a valued, engaged team player in a thriving organization.

Physical requirements

This position does not have any physical requirements at this time.

Salary requirements$54,000 - $56,000DISCLAIMER: We’ve recently seen job postings claiming to be from BELAY that aren’t affiliated with our company. Please be sure to only apply to our positions on https://belaysolutions.com/jobs/ and only reply to emails ending in @belaysolutions.com. 

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