Accounting Specialist

Our Mission: At The Cancer & Hematology Centers we are dedicated to help, healing and hope for cancer patients and their families.

We provide our patients with advanced treatments, innovative research and, above all else, compassionate care. Our patients receive the most comprehensive, contemporary cancer care balanced with the compassion of a dedicated nursing and support staff. Treating cancer requires a team of committed and caring health care professionals working together to understand and address your needs. In addition to caring physicians, we have a full range of support staff available to assist you and your family, such as oncology-certified nurses, social workers, experienced lab and pharmacy personnel and a psychologist. Our focus is not just on healing but also on helping and offering hope. We know that being diagnosed with cancer is a life-changing event, and it takes a lot of adjustment to accept the emotional and physical realities of this disease. Our staff understands what you’re going through and can offer compassion and resources to help. To us, it’s important that healing isn't just centered on your disease site. Our cutting-edge cancer care is available close to home. Our medical staff have close ties to prominent hospitals and ongoing cancer research, and we bring those breakthrough advances to our regional centers to progress the level of care that is offered right here at home. 

Why Join Us? We are looking for talented and high-motivated individuals who demonstrate a natural desire to support the meaningful work of community oncologists and the patients we serve.

Job Description:

Position Overview:

The Accounting Specialist – Finance & Research Billing supports both day-to-day accounting operations and specialized financial activities related to research billing, and collections. This role plays a key part in maintaining accurate financial records, ensuring timely payments, and supporting compliance with institutional and sponsor requirements.

The ideal candidate has strong accounting fundamentals, excellent attention to detail, and enjoys working in a collaborative, with finance and research departments.

Desired/Required Qualifications:

Education & Experience

• Bachelor’s degree in Accounting, Finance, or Business Administration (or equivalent experience).

• 2–5 years of accounting or accounts receivable experience; experience in research billing is a plus.

Specific skill & abilities:

• Strong understanding of accounting principles, billing cycles, and reconciliations.

• Proficiency with Excel (pivot tables, lookups, reconciliations).

• Experience with Workday, Verily, Asana, and Onco. preferred but not required.

Key Responsibilities:

• Prepare and issue research and sponsored project invoices in accordance with grant or contract terms.

• Review and validate expenditures for allowability, accuracy, and completeness.

• Record payments received and apply cash receipts to the appropriate research or project accounts.

• Monitor accounts receivable aging; follow up on outstanding balances and resolve billing discrepancies.

• Communicate with research administrators, PIs, and sponsors to ensure proper billing and payment processing.

• Support monthly and quarterly billing reconciliations and revenue recognition.

• Post incoming payments (checks, ACH, wire transfers) accurately and promptly.

• Reconcile daily deposits to accounting system and bank statements.

• Manage collections activities for overdue accounts; collaborate with departments and external partners to resolve payment issues.

• Maintain accurate records of communication and collection efforts.

• File quarterly state sales and use tax and annual personal property tax forms.

• Support implementation of process improvements in billing, receivables, and cash posting workflows.

• Perform daily accounting tasks, including journal entries, reconciliations, and month-end close support.

• Assist with preparing monthly financial reports and supporting documentation.

• Support audits by providing schedules, transaction details, and reconciliations.