Accounts Payable Manager

SUMMARY: The Accounts Payable Manager is responsible for all activities in the accounts payable function. Ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports. Review applicable accounting reports and accounts payable register to ensure accuracy. Familiar with a variety of the field's concepts, practices, and procedures. Relies on extensive experience and judgment to plan and accomplish goals. Performs a variety of tasks. Leads and directs the work of others.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Manages AP. Includes, Customer Vendor Relations, and the AP disbursement group which handles all check disbursements, 1099 and tax related matters for 3 ERP systems.
• Manages accounting functions including maintenance of general ledger, accounts payable, and project accounting; ensures accuracy and timeliness.
• Develops, implements and maintains systems, procedures and policies, including accounts payable functions to ensure adherence to company guidelines.
• Manages monthly closing of financial records and posting of month end information; ensures accuracy of financial statements.
• Enters status change information into project accounting software to ensure employee information is accurate and up to date.
• Provides accounting assistance to project managers and operations staff; responds to financial questions/concerns to meet business needs.
• Acts as a liaison between the company, government and external accountants to meet information needs and to ensure that proper information is maintained for historical purposes.
• Selects and hires employees for the groups mentioned above. Trains and evaluates employees to enhance their performance, development, and work product. Addresses performance issues and makes recommendations for personnel actions. Motivates and rewards employees including providing salary increases, bonuses and promotions within allocated budgets and company guidelines.
• Prepares and recommends operating and personnel budgets for approval. Monitors spending for adherence to budget, recommends variances as necessary.
• Supports accounting transformation initiatives including but not limited to ERP implementations, payable tool implementation, and banking projects
• Trains and mentors employees through payables related implementations and transformation initiatives
• The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

SUPERVISORY RESPONSIBILITIES:

Directly supervises Accounts Payable Clerks

QUALIFICATION REQUIREMENTS:

• Effectively communicate with all levels of employees as well as outside contacts.
• Observe and direct subordinates.
• Review and comprehend all necessary documentation.
• Use computer keyboard and 10-key.

EDUCATION and/or EXPERIENCE:

• Bachelor's degree in accounting, finance or related field preferred, plus a minimum of six to eight years background in accounting or finance.

SPECIAL QUALIFICATIONS:

• Strong organizational and communication skills required. Demonstrated knowledge of payroll functions, preferably in a hotel/casino operation. Demonstrated knowledge of payroll systems. Proficiency with personal computers and related software preferred.

LANGUAGE SKILLS:

• Ability to read, analyze, and interpret the most complex of documents, such as technical journals, financial reports and legal documents. Ability to write effective letters, memos, or speeches. Ability to respond to inquiries or complaints from staff members at all levels, guests, regulatory agencies, or members of the business community. Ability to effectively communicate in one-on-one, small group, and large group settings.

PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, reach with hands and arms, and talk or hear. The employee frequently is required to stand, and walk. The employee is occasionally required to sit.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Work is performed in an office environment. Work is also performed out in the community for special events. Work is performed inside and outside in all weather conditions. Work is performed in areas which may be unusually hot, cold, noisy, smoky, dimly lit or illuminated. Contact with staff and public is necessary.