Accounts Payable Specialist

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Job Type

Full-time

Description

Summary:

As the Accounts Payable Specialist, you will be responsible for the day-to-day accounts payable activities and respond to ad-hoc reporting requests that support the overall company goals and local conditions.

Essential Duties & Responsibilities:

• Prepares vendor payments for processing in an accurate way and in accordance with Lebermuth's established schedule to ensure obligations of the organization are met.
• Maintains and balances accounts payable by reconciling and posting transactions, including credit cards, pricing verification, and matching, resolving any discrepancies to ensure all necessary supporting documentation is on file.
• Prepares vendor payment packages, including scanning completed package into the ERP System and the document management system.
• Researches and resolves financial inquiries for assigned functional area in a timely manner.
• Analyzes data to ensure proper accounting procedures have been followed to minimize risk to the company.
• Assists in the analysis of monthly, quarterly, and yearly overhead costs, providing results to Management to ensure they understand actual results against forecasts, budgets and prior year.
• Determine and provide variance/gap information on significant variances that exist to ensure the related Manager can make adjustments as necessary.
• Handles the Company's Fixed Asset Inventory processes (when directed by management) to ensure compliance with appropriate policies, procedures and regulations.
• Assists the Controller in creating user-friendly ad hoc or special reports for Company Management to ensure a thorough understanding of data is achieved.
• Provides information and supporting documents for the Annual Financial Audit.
• Provides coverage for the accounting assistants, and performs their job functions, in the event of any absences, to ensure business continuity.
• Participates in accounting system and software upgrades (i.e., ERP, credit card processing, banking, document management, etc.) to ensure company is up-to-date and operating in the most efficient manner.
• Takes ownership of the functional area and resolves problems and issues in a professional manner, while consistently meeting all deadlines.
• Strives to promote a safe food culture by maintaining a clean and organized workspace and adhering to all quality and safety standards within the department to ensure the safe production and shipment of quality food products.
• The job criteria may include other duties, responsibilities and activities, which may change or be assigned at any time with or without notice.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

Qualifications:

• Education: High school diploma or general education degree (GED) and Accounting diploma or certificate.
• Experience: Minimum of two years' applicable work experience, preferably in a manufacturing environment; or equivalent combination of education and experience from which comparable knowledge, skills and abilities have been achieved.
• Certifications: Accounting diploma or certificate.
• Functional Skills: Ability to apply mathematical and statistical concepts to achieve desired results. Thorough understanding of computations for general ledger, account reconciliations, inventory control and fixed asset management. Ability to solve practical problems and deal with a variety of concrete variables. Adept at using logic and reasoning to identify solutions to problems.
• Technology Aptitude/Skills: Ability to type with accuracy and speed. Solid working knowledge and experience with ERP systems. Demonstrated expertise in Microsoft Office products, particularly Excel.
• Language Skills: Ability to read, analyze and interpret business periodicals, professional journals, technical procedures, and governmental regulations. Ability to write correspondence that is professional in both content and tone. Ability to read and understand verbal and written instruction on an on-going basis. Ability to effectively present information and respond to questions from Lebermuth departments and vendors.
• Leadership/Behavior Skills: Strong customer service orientation; ability to cultivate productive relationships with Lebermuth departments, customers, and vendors. Productive contributor when working independently and, also, when working in a team. Openness to others' points of view; ability to give and receive feedback in a professional manner. Demonstrates strong attention to detail. Ability to prioritize and plan work activities, multi-task and take an organized approach to work.
• Culture Match Behaviors: Strong work ethic and values, sound accurate judgement, dependable, focused on the customer and processes; Interest and willingness to assist Company Management in moving the business forward.

Physical and Sensory Demands / Environmental Conditions / Equipment Used:

• This role routinely uses standard office equipment such as computers, phones, electronic devices, photocopiers, filing systems/cabinets and fax machines.
• Ability to sit at desk for 4+ hours per day.
• Ability to operate keyboard and view computer screen frequently.
• Ability to write ideas/information in a logical flow for 5+ hours per day.
• Ability to read and respond due to nature of work, frequently throughout the day.
• Ability to communicate with others via phone, in-person, and computer frequently.
• Ability to listen to vendors and internal customers, problem-solve, and respond accordingly, frequently throughout the day.
• Ability to stand, sit, walk, bend, reach, stoop, squat, kneel, twist, push, pull, and carry items frequently.
• Lifting up to 15 lbs. sporadically.
• The employee is primarily exposed to a normal office environment with moderate noise.
• The employee is occasionally required to wear suitable Personal Protective Equipment while visiting operations areas.
• While performing the duties of this job, the employee is regularly exposed to perfumes and airborne particles.
• Ability to work 8am- 5pm Monday- Friday, but schedule may vary weekly to ensure business and customer needs are met.