Accounts Payable Supervisor

Job Description

We Deliver the Goods:

• Competitive pay and benefits, Employee Stock Purchase Plan, 401K Employer Matching, Paid Time Off, and much more
• Growth opportunities performing essential work to support America's food distribution system
• Safe and inclusive working environment, including culture of rewards, recognition, and respect

Position Purpose:

The Accounts Payable Supervisor is responsible for overseeing daily AP operations, ensuring timely and accurate processing of payments, vendor communications, and financial documentation. This role manages vendor setup, audits, and resolving payment issues.

In addition to financial tasks, the supervisor leads the AP team by scheduling meetings, managing time-off requests, training new hires, and handling performance evaluations. They also support broader accounting functions and serve as a backup when needed.

Position Responsibilities:

• Approve Preauthorized Leases & Monthly Mileage Submissions
• Review and validate accuracy of vendor repayment requests before processing.
• Oversee and manage daily AP transactions to ensure timely and accurate processing.
• Serve as the primary point of contact for vendors, handling inquiries and resolving issues on a daily basis.
• Complete Vendor Applications and Tax Documentation
• Respond to internal and external Vendor Audit Requests
• Research returned AP checks and coordinate reissuance or resolution.
• Process Stop Payment Requests
• Maintain AP Vendor Master Data
• Perform regular audits and research within the AP APEX system to ensure compliance and accuracy.
• Analyze AP aging reports each month to identify and resolve outstanding payables.
• Research and reconcile outstanding Check Registers.
• Prepare Semi-Annual Vendor Credit and Statement Letters
• Present Travel Policies and Procedures to staff
• Manage FedEx shipping logistics, including account maintenance and shipment tracking.
• Organize and facilitate Monthly AP Team meetings
• Monitor staff schedules and ensure accurate timesheet submissions.
• Review and approve Time off Requests in accordance with company policy.
• Document and Update AP Procedures
• Conduct Annual Employee Evaluations
• Provide onboarding and training for new team members in AP and accounting functions.
• Provide Backup Support for AP and Accounting Departments during absences or high-volume periods.
• Performs other duties as assigned
• Complies with all policies and standards

Required Qualifications

Required Education: High School Diploma/GED or Equivalent Experience

Work Experience: 3 - 5 Years; Accounts payable or Finance Field

Required Qualifications:

Must be proficient in Microsoft Outlook, Excel, and Word; detail orientated and have excellent computer skills; SAP and Vendor Invoice Management (VIM) is a plus; Must be able to meet deadlines and maintain confidentiality; Have a "make it happen" attitude, take pride in their work, and have strong vendor/customer service and communication skills.

Preferred Qualifications

Preferred Education: Bachelor's Degree

Preferred Work Experience: 3 - 5 Years; Leading teams of 10 or more employees