Accounts Receivable Associate

How would we describe a career with Agri-Mark/McCadam/Cabot Creamery? More than 100 years of: Farmers, Family, Mission, Purpose, Sustainability, Respect, Integrity, Work Ethic, Teamwork, Pride in Award Winning Products, and Agriculture.

Cabot Creamery achieved B Corp certification in 2012 and became the world's first dairy co-op to do so. This certification demonstrates our commitment to transforming the global economy to benefit all people, communities, and the planet.

We offer a hybrid workplace with three days onsite in our Waitsfield office. Salary $20-21 per hour.

What you'll be doing:

The A/R Associate position is required to be onsite at least 3 days a week (Tues.-Thurs.) in the Waitsfield, VT administrative office building. This position is responsible for retrieving, organizing and storing various business records to support duties performed by the Accounts Receivable team, primarily related to billing, cash posting and deductions. The documents are obtained from multiple sources, such as emails, customer web portals, or mail bags, and then sorted, indexed and uploaded into shared network or cloud based files, using established naming conventions for each document type. This position will assist with finding backup to support customer short paid invoices and will prepare reports for A/R to process credit memos. This position also reviews and validates check request transactions submitted in the trade promotions system. This role demands highly accurate and speedy data entry skills with strong attention to details. Professional communication skills are desirable, since this position interacts with a variety of people, both within and outside the organization.

Essential Functions:

• Sort mail from warehouse courier bags containing delivery tickets, POD's, and credit memos.
• Separate and collate DSD (Direct Store Delivery) tickets and prepare for billing by A/R team.
• Scan and index POD (Proof of Delivery) documents to SharePoint database, review for clarity and accuracy.
• Review daily cash receipts transactions posted by A/R and identify remittances with deduction claims that need to have supporting backup documentation pulled.
• Retrieve deduction claim documents from bank remittance, emails, or customer web portals.
• Separate deduction backup accordingly and label each file using established naming conventions.
• Upload deduction backup to the SharePoint Settlements folders under assigned customers.
• Prepare Spoils adjustment worksheets for A/R team to process credit memos to clear deductions.
• Validate weekly check request claims submitted into the Trade Promotions system (Blacksmith).
• Review backup for accuracy, ensure payee name entered in Blacksmith matches billing info on invoice.
• Submit weekly Blacksmith check request transactions to Accounts Payable using Excel template.
• Pursue missing backup by submitting claims on customer web portals or emailing other contacts.
• File other non-paper records by uploading transactions to SharePoint, either from emails or electronic files, such as credit memos and shipping tickets for commodity, whey & powder.
• Retrieve documents for research as requested by warehouse, accounting, customer service, sales.
• Mail paper invoices to customers who still receive invoices by snail mail.
• Perform other ad hoc duties to support A/R and deductions administration.

Skills and Qualifications:

• Associate degree in accounting or equivalent preferred or minimum of 2 years of relevant experience.
• Proficiency with computers and Microsoft applications, especially Outlook and SharePoint.
• Basic knowledge of MS Word and Excel spreadsheet applications will be necessary.
• Demonstrate willingness to learn and maneuver around different systems and applications.
• Experience with Adobe PDF files using page extraction and editing tools is desirable but will train.
• Familiarity with document retention and storage rules is a plus.
• Attention to details with strong data entry accuracy is mandatory.
• Excellent written and verbal communication skills.
• Demonstrate excellent people skills and problem-solving abilities.
• Self-motivated with ability to work independently as well as being a team player.
• Salary $20-21 per hour

Agri-Mark is an equal opportunity employer. The company is committed to the fundamental principle of equal opportunity and equal treatment for every qualified prospective and current employee. The company does not discriminate or allow discrimination on the basis of race (including traits historically associated with race including hair texture and protective hairstyles), color, religion, ancestry, national origin, citizenship, genetic information, sex (including pregnancy or pregnancy-related conditions), sexual orientation, gender identity, place of birth, crime victim status, age, physical or mental disability, a positive result from an HIV-related blood test, military or veteran status, or any other classification protected under applicable federal and/or state law.

Agri-Mark complies with all federal, state, and local laws and regulations.