Accounting Coordinator

Job Title: Accounting Coordinator 

Facility: Irving Convention Center 

Department: Finance 

Reports To: Director of Finance 

FLSA Status: Full-Time; Exempt  

 
The Finance Coordinator plays a pivotal role in providing comprehensive support within the realm of accounting. This includes adeptly managing tasks such as invoice processing and maintaining meticulously organized payable lists. A keen diligence is imperative to facilitate seamless operations in all accounting processes. 

Job Responsibilities & Duties include but are not limited to: 

• Performing and reviewing debit and credit reconciliations with the ability to resolve variances 

• Post daily journal entries to Sage Quantum 50 

• Assist in the preparation, processing, and maintenance of financial documents 

• Assist Finance Team with coding of receipts and disbursements 

• Reconcile cash receipts and disbursements 

• Maintain and audit sales reports, parking sales, and exhibitor deposits for events 

• Correctly code and process invoices to send to Corporate Accounts Payable 

• Support venue employees with purchasing system including guidance with vendor information, coding, receiving, etc. 

• Assist in tracking and managing expenses 

• Maintain accurate and up-to-date financial records by recording transactions, and updating ledgers 

• Manage various administrative duties related to the finance department 

• Assist and be on site for all major events to help ensure before, during, and after the event is executed seamlessly 

• Assist in Balance Sheet Reconciliations 

• Assist in Food & Beverage Accounting 

• Assist Food & Beverage with inventory tracking / keying 

• Assist the Director of Finance in special projects as  

• Working with Finance team and various department heads to meet reporting and budgeting needs 

Skills Required:  

• Proficient in Sage, Microsoft Excel, Outlook, Word, and other relevant tools  

• Organizational Skills: Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities 

• Attention To Detail Skills: Accuracy and attention to detail in handling records and documentation 

• Confidentiality Skills: Ability to manage sensitive information with discretion 

• Problem-Solving Skills: Ability to identify and resolve basic issues 

• Communication skills: Efficient communication skills, both written and verbal  

• Team Player: Capable of collaborating with the accounting team and other department  

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability .  

• Can multi-task under extreme deadline pressure in a demanding environment 

• Thorough knowledge of financial and cost accounting 

• Demonstrate excellent math skills and be meticulous 

• Demonstrate knowledge of spreadsheets and word processing software and be willing to learn and use accounting and financial reporting software 

• Ability to input data into a computer to record sales transactions 

• Must have a professional attitude and appearance 

• Ability to listen, follow instructions and ask for clarification 

• Ability to respond well to questions 

• Demonstrate good interpersonal and communications skills 

• Ability to interact with all levels of staff including management and clients 

• Ability to read and interpret written information 

• Exhibit good critical thinking skills and organizational ability 

• Ability to work independently and as a member of the team 

• Ability to work flexible hours including daytime, evening, weekends, and holidays, as needed 

• Required to be subject to a credit check and a background screening 

Education and/or Experience                                                       

Associates Degree in Accounting, Finance or related field or equivalent combination of education and experience. 1-2 years in Accounting or Finance environment. 

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to walk, stand, sit for long hours and work with diverse types of equipment. 

Note

The essential responsibilities of this position are described under the headings above.  They may be subject to change at any time due to reasonable accommodation or other reasons.  Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.