Director of Administrative Services

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The Honolulu Authority for Rapid Transportation (HART) is the public transit authority responsible for planning and constructing Skyline, Honolulu's rail transit system. It is the first fully automated, driverless urban light metro system in the United States and represents the largest public infrastructure project in the history of Hawaii.

Skyline's route is approximately 19 miles, with 19 stations, along Oahu's southern coast, and it is being constructed in three segments. The first segment, from East Kapolei to Aloha Stadium, is already in revenue service, with the next segments planned to extend service from Middle Street, through downtown Honolulu, to the Civic Center Station.

HART is seeking a Director of Administrative Services who will be responsible for conducting and coordinating administrative services and controls.

Job Duties & Responsibilities:

• Lead the process of identifying personnel needs and prioritizing recruiting efforts.
• Oversee the formulation, maintenance, and updating of HART organizational charts.
• Direct and participate in the personnel recruiting and hiring process.
• Administer the selection, hiring, and on-boarding process.
• Coordinate the recruitment process and, when necessary, participate in job interviews.
• Plan and coordinate the submission and tracking of all personal services contracts for HART.
• Direct human resource functions including training, labor relations, workers' compensation, and help to facilitate succession planning across the organization.
• Develop and oversee employee recognition programs.
• Track and report on turnover, the status of vacancies, pending personnel actions, etc. Take corrective action as warranted.
• Ensure the procurement of facilities, equipment and services needed by the project office(s) are accurate and required.
• Document HART property inventory.
• Determine facility, equipment and service needs of the project office(s). Plan, coordinate and provide for service, maintenance, repair and upgrades of administrative facilities, equipment, and computer software.
• Plan, coordinate, and administer assignment of office space, computers, communications devices, etc.
• Manage and administer information technology and project network functions, equipment, software, procurement and coordination with the City's Department of Information Technology.
• Participate in the overall planning and programming activities for HART.  Serve on various committees and panels and makes presentations to the Federal Transit Administration, the HART Board of directors and City Council, as necessary.
• Develop and maintain standard operating procedures and organizational policies, as appropriate, while ensuring alignment with City procedures and policies.
• Direct the preparation of certain reports, including responding to special inquiries from governmental officials, legislative bodies, the general public, etc.
• Review reports and recommendations submitted by others and confer with and advise same.
• Perform other duties as required.

Minimum Requirements:

• Education and Experience:  A combination of education and experience substantially equivalent to graduation from an accredited four year college or university with a bachelor's degree in business or public administration, or a related field, and five years of progressively responsible professional work experience in personnel management, budget analysis, or organization and management analysis, two of which shall have been in a government agency and involved the following:
• Staff Specialist Experience: Professional work experience which regularly encompassed difficult and complex situations and problems with responsibility for furnishing advisory services to management in the applicable functional area(s). Such experience is typically gained in a central staff agency or at the departmental level in an organization. Such work experience must also have demonstrated the aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects; by serving as a group or team leader, or in similar work in which opportunities for demonstrating supervisory capabilities exist; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments; or by favorable appraisals by a supervisor indicating the possession of supervisory potential; and/or
• Supervisory Experience: Professional work experience which included 1) planning and directing the work of others; 2) assigning and reviewing their work; 3) advising them on difficult problem areas; 4) timing and scheduling their work; and 5) training and developing them.

Physical Requirements: 

Candidates must meet the health and physical condition standards necessary and proper for performing the essential duties of this duties.

Benefits:

HART is a part of the City and County of Honolulu, and employees enjoy a comprehensive benefits packaged provided by the City. This includes:

• Medical, prescription drug, vision, dental, and life insurance plans
• Generous vacation and sick leave, earning up to 21 days per year
• 13 paid holidays annually (14 days during election year)
• Retirement plan contributions through the Employees' Retirement System (ERS)
• Deferred compensation options to invest pre-tax income for retirement
• Flexible spending accounts for health and dependent care expenses
• Pre-tax transportation benefits, including TheBus and vanpool options
• Access to confidential counseling services through the Employee Assistance Program (EAP)
• Additional perks include training opportunities and employer-funded Holo Card for eligible employees to use on public transit
• Eligible for the Public Service Loan Forgiveness (PSLF) program, supporting employees dedicated to public service

Work Schedule and Location:

•  Schedule: Monday - Friday, 8-hour shift
• Location: The work for this position is conducted on-site at HART's offices, located in Honolulu, Hawaii 96813. Telecommuting is not currently available for this role.
• HART does not cover relocation costs. Candidates must be able to reliably commute or relocate to Honolulu by first day of employment.