Administration Assistant

Administrative Assistant

The Administrative Assistant / Specialist provides essential support to the ASM leadership team in Boise, Idaho, reporting directly to the Manager of Service. This role is responsible for independently managing a variety of administrative and operational tasks with minimal supervision. Key responsibilities include developing, implementing, and monitoring reporting systems and administrative processes to ensure efficient departmental operations.

In addition to providing dependable administrative support, this position also serves as the central planning point for site social events such as holiday parties, summer gatherings, and other team activities. The ideal candidate thrives in a fast-paced, dynamic environment, brings strong organizational skills, a positive and professional demeanor, and the ability to create a welcoming atmosphere that strengthens team connection.

Responsibilities

• Foster and maintain a strong culture of safety across all activities.
• Prepare and distribute a variety of reports, including daily, weekly, monthly, quarterly, annual, and ad-hoc reports.
• Perform general office administrative duties and provide ongoing departmental support.
• Collaborate with various levels of departmental leadership on operational and administrative matters.
• Plan and coordinate site social events, including organizing logistics, coordinating with vendors, managing budgets, and ensuring successful execution.
• Troubleshoot and resolve reporting issues efficiently, applying creative problem-solving for special requests.

Requirements

• Associate’s degree in business administration is preferable; candidates with comparable experience, knowledge, and skills will be considered.
• 5–10 years’ data management and administrative experience, preferably in capital equipment, manufacturing, or high-technology industry.
• Very strong PC and software application skills. Knowledge of SAP and Concur is a plus.
• Proficiency in Microsoft Office Suite with an emphasis on Excel.
• Good written and oral communication skills.
• Strong organizational, personal, and analytical skills with the ability to prioritize effectively.
• Ability to work well in a fast-paced team environment.
• Excellent internal customer service skills.
• Demonstrated ability to document processes.
• General understanding of basic accounting principles.