Administrative and Training Coordinator

Washington County Mental Health Services (WCMHS) is seeking an Administrative and Training Coordinator to join the Community Developmental Services (CDS) division. In this role, you’ll drive program excellence by coordinating recruitment, onboarding, and training, while supporting smooth administrative operations. You’ll play a central role in fostering a positive, collaborative workplace and advancing inclusive, trauma-informed care. This position is perfect for someone who enjoys organizing and motivating teams, leveraging technology to streamline processes, and making a tangible impact in the lives of individuals and the community every day.

Benefits:

• Paid Time Off (PTO): 12 vacation days and 12 sick days per year, with additional accruals for longstanding employees.
• Health Insurance: Employer-sponsored medical, dental, and vision coverage.
• Life and Disability Insurance: Employer-sponsored coverage.
• Retirement: 403(b) plan with generous employer match.
• Educational Support: Tuition reimbursement and student loan repayment assistance.
• Flexible Schedule: 30–40 hours per week with scheduling flexibility.

Education and experience:  

• Experience in administrative coordination, training, or HR support, ideally within a human services or healthcare setting 

• Experience with Electronic Medical Records (EMR) systems, HRIS platforms, and training software (e.g., Relias) strongly preferred 

• Proven ability to coordinate recruitment, onboarding, and training processes, including documentation and compliance tracking 

• Strong background in data management, scheduling, and communication across diverse teams and programs 

• High School Diploma or equivalent required; Formal training or education at the college level preferred  

Knowledge, skills, and competencies: 

• Partner with division leaders to ensure our administrative office runs smoothly and in accordance with agency standards 

• Coordinate recruitment, onboarding, and skillful training for new staff and Shared Living Providers, tracking all compliance and credentialing requirements in Relias 

• Develop and deliver high-quality training materials, supporting professional growth across teams 

• Act as the go-to (“Super User”) expert for our Electronic Medical Records System (MyAvatar), making sure everyone uses it efficiently 

• Be a reliable point person for scheduling, report generation, and communication for our diverse programs 

• Play a critical role in group home licensing and policy development in tandem with HR and leadership 

• A problem-solver with experience juggling multiple priorities and an eye for detail 

• Confident communicator who thrives in a team and can facilitate trainings with clarity and empathy 

• Tech-savvy with a solid grasp of computer applications, spreadsheets, and databases 

• Strong organizational and time management skills 

• Commitment to inclusivity, self-determination, and client recovery 

• Valid driver’s license and willingness to travel locally as needed 

Compensation: This full-time position (40 hours/week) offers a non-exempt hourly wage of $26.70/hr - $27.79/hr and comprehensive benefits, including tuition reimbursement/student loan assistance; generous paid time off; employer-sponsored health, dental, life, and disability insurances; and a 403(b)-retirement plan with employer match.  TO APPLY: We encourage applicants to apply via the WCMHS website Careers page.WCMHS strives to make our application process accessible to all. If you need language assistance or accommodation in the application process, please contact us at recruitment@wcmhs.org or 802-229-1399.Washington County Mental Health Services is an equal opportunity employer. Grounded in our understanding that diversity makes us stronger, we are committed to inclusion in our workplace and services. We encourage applications from all qualified individuals and consider applications for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity or expression, health care coverage status, military status, age, disability, genetic information, citizenship status, or any other characteristic protected by federal, state, or local laws. About the Agency:For more than 50 years, Washington County Mental Health Services (WCMHS) has served the Washington County community and the Orange County towns of Orange, Washington and Williamstown. WCMHS provides education, support, and treatment for individuals and families living with mental health challenges, substance use issues, and developmental and intellectual disabilities. Providing accessible, high-quality services in the community, schools, and health care settings, we work toward positive outcomes for wellness with collaborative, inclusive, and compassionate care. Washington County Mental Health Services is “Where Hope and Support Come Together.”

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