Administrative Assistant

About Arbor Realty Trust

Arbor Realty Trust (NYSE: ABR) is a leading commercial real estate lender and real estate investment trust (REIT), consistently ranked among the top multifamily and agency loan producers nationwide. With a diversified platform spanning agency, bridge, structured, and private-label lending, Arbor manages billions of dollars in transactions that shape the housing and commercial real estate markets across the U.S.

As a publicly traded company with an entrepreneurial culture, Arbor offers the best of both worlds: the stability of a strong balance sheet and national reputation, combined with the agility of a fast-paced finance shop. Our teams work at the forefront of multifamily and commercial real estate finance, providing employees with hands-on deal exposure, career growth opportunities, and direct impact on the markets we serve.

Why Join Arbor?

• Be part of a leading commercial real estate finance company with a national reputation and strong growth trajectory
• Gain exposure to high-impact business operations within a collaborative, fast-paced environment
• Build professional skills across administration, event planning, facilities coordination, and scheduling
• Contribute to a culture that values initiative, teamwork, and continuous improvement

Your Role

As an Administrative Assistant/Deal Manager at Arbor Realty Trust, you will play a key role in ensuring the smooth day-to-day operations of the office. You'll manage administrative tasks, coordinate office logistics, assist with event planning, and support the Deal Management team when needed. This position requires a highly organized, proactive professional who thrives on keeping people and processes running efficiently.

What You'll Do

• Manage daily office operations including scheduling, supplies, and facilities coordination
• Serve as the first point of contact at the front desk - greeting visitors, answering phones, and directing inquiries
• Schedule meetings, conference calls, and team events; coordinate travel arrangements when needed
• Assist in organizing office-wide meetings and assist in office deliveries
• Work closely with facilities to manage office maintenance and vendor relationships
• Support the Deal Management team by assisting with report tracking, data entry, and vendor coordination
• Maintain logs, records, and internal communications to ensure smooth departmental workflow
• Handle ad hoc administrative projects and provide general support to leadership and staff

What You Bring

• Bachelor's degree or equivalent administrative experience
• 1-3 years of professional experience in office management, executive support, or coordination role
• Excellent communication, organizational, and multitasking skills
• Proficiency in Microsoft Outlook, Word, Excel; Salesforce experience a plus
• Strong attention to detail and ability to manage competing priorities
• Friendly, professional demeanor with a proactive and resourceful approach

Compensation & Benefits

• Base Salary Range: $60,000 - $70,000, plus discretionary performance-based bonus
• Benefits: Comprehensive health coverage, 401(k) with match, paid time off, and more
• Career Growth: Exposure to multiple departments and opportunities to advance within operations, HR, or deal management

Inclusion at Arbor

We are proud to be an equal opportunity employer committed to maintaining a diverse workforce and inclusive environment. We welcome candidates of all backgrounds and experiences and provide reasonable accommodations to individuals with disabilities.