Administrative Assistant - Stone Canyon Outdoor Edventures

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Job Posting Title:

Administrative Assistant - Stone Canyon Outdoor EdVentures

Job Description:

We are seeking a highly organized and self-motivated Administrative Assistant to join our dynamic team at an Outdoor Education and Retreat Center. The ideal candidate will possess robust bookkeeping skills and be proficient in Excel and Google Suite. This role demands a self-driven, detail-oriented, problem-solving individual who can manage diverse tasks independently while serving as a resource for administrators, staff, and the community. The Administrative Assistant will provide crucial clerical and physical support and assist with various projects and special events, contributing to the organization's mission of fostering outdoor educational engagement and community building.

Essential Physical Requirements:

• Occasional lifting of ten (10) to thirty (30) pounds
• Frequent sitting.
• Occasional bending, squatting, and standing.
• Occasional distance walking

Essential Environmental Demands: Occasional travel within Douglas County to attend meetings or deliver/pick-up materials.

Position Specific Information (if Applicable):

Responsibilities:

Provide excellent customer service to clients and team members.

Perform advanced bookkeeping tasks, including maintaining accounts receivables, financial records, processing invoices, collecting payments, process refunds, and preparing budget reports.

Utilize Excel and Google Suites effectively to organize data and develop reports.

Manage detailed office operations, ensuring efficient workflows and adherence to organizational policies.

Provide clerical support to administrators and staff, assisting with correspondence, scheduling, and the preparation of instructional materials.

Manage registration systems, create registration portals and keep meticulous records and reports.

Assist clients in registration and reporting procedures, identify registration issues and troubleshoot solutions.

Collaborate with leadership to research and resolve issues relating to admission, dual enrollment, cancellations, refunds, withdrawals, transfers, wait-listing, capacity, and registration restrictions where applicable.

Assist in the organization and execution of special events and projects, coordinating logistics and ensuring seamless operations.

Effectively use company and district resources to organize and relay information needed by team members.

Assist Program Managers in quality checking and payment reminders.

Adhere to district policies and procedures while fostering a positive and collaborative work environment.

Other duties and responsibilities may be assigned by supervisor and management.

Certifications:

Education:

Associate's Degree (Required)

Skills:

Ability to be flexible in a demanding and unpredictable work environment., Able to multitask and support multiple people/departments and exercise efficient time-management., Excellent analytical and problem-solving skills, Excellent verbal and written communication skills, Open to receiving constructive feedback and applying the information in a timely manner, Proficient working knowledge of Google Suites, Adobe Acrobat, and Microsoft Office, Self-starter with ability to work independently with minimal supervision in a camp dynamic environment., Strong detail orientation, time management and organizational skills, Strong written and oral communication skills; bilingual in Spanish a plus, Works collaboratively with others on a team

Position Type:

Regular

Primary Location:

Outdoor Education Center

One Year Only (Yes or No):

No

Scheduled Hours Per Week:

40

FTE:

1.00

Approx Scheduled Days Per Year:

260 Work Days

• (260 days indicates a year-round position. Time off [or Off-Track Days] are then granted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)

Minimum Hire Rate:

$22.74 USD Hourly

Maximum Hire Rate:

$29.73 USD Hourly

Full Salary Range:

$22.74 USD - $36.71 USD Hourly

• All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.

Benefits:

This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.

Time Off Plans:

This position is eligible for paid vacation, sick and personal time.

This position will be open until filled, but will not be open past:

November 26, 2025