Administrative Assistant - Brickworks Supply

About the Company

Glen-Gery Corporation is a wholly owned subsidiary of Brickworks Limited. Brickworks Limited (“The Group”) is a large Australian-listed group of companies. The Group has been in operation since the early 1900s, has a market capitalization exceeding A$2.5 billion, and operates across 3 core business segments: Building Products, Land & Development, and Investments. The Group employs more than 2,000 FTE employees and operates nationally across Australia, recently acquiring Glen-Gery Corporation to add operations in the USA.

Headquartered in Wyomissing, Pennsylvania, Glen-Gery Corporation is one of the largest brick manufacturers in North America. Since 1890, Glen-Gery has built a reputation for its superior service and high-quality building products that meet both innovative design challenges and demanding construction specifications. Through technology advancements and product innovations, Glen-Gery offers a diverse, premium product portfolio of more than 400 brick products that caters to the high-style needs of today’s architects, designers, and homeowners. Operating as part of Brickworks North America, Glen-Gery has 8 brick manufacturing facilities, 26 company-owned Supply Centers and three Design Studios, including Philadelphia, Baltimore, and the global flagship location in New York City

Functions:

The Administrative Assistant - Brickworks Supply, provides comprehensive administrative support to the Vice President of Brickworks Supply. The person in this role will manage calendars, schedule meetings, and coordinate complex travel arrangements. Prepare professional correspondence, reports, and presentations, and organizes confidential files. Handles phone calls, sets up conference calls, and assists with special projects and events. Processes expense reports using Concur and ensures smooth day-to-day operations through proactive problem-solving and attention to detail.

DUTIES AND RESPONSIBILITIES:

• Provide administrative support. Prepare professional correspondence, including emails, memos, presentations, reports, and meeting materials.
• Assist with a wide variety of administrative tasks, ability to anticipate needs, think critically and offer solutions.
• Answer phone calls and take messages as required. Scheduling and setting up conference calls.
• Manage calendars, including scheduling, organizing, and coordinating meetings, appointments, and travel arrangements.
• Arrange complex and detailed plans, itineraries, and agendas.
• Coordinate travel arrangements, including flights, accommodations, and transportation using the corporate travel agency or online resources.
• Provide administrative support for special projects, events, and initiatives.
• Process expense reports using Concur.
• Organize and maintain confidential files and documents. Maintaining confidentiality and discretion when dealing with sensitive information.
• Develop and maintain effective relationships with team members.
• Miscellaneous projects as requested.

REQUIRED SKILLS/ABILITIES

• Advanced computer skills including MS Office Suite (Outlook, Word, Excel and PowerPoint) and Adobe Acrobat Suite.
• Knowledge of various audio visual and office equipment.
• High level of organizational and administrative skills. Ability to prioritize and deal with pressure and deadlines.
• Mature and professional manner with good verbal and written communication skills.
• Ability to coordinate with other company personnel to complete assignments/perform duties.
• Self-motivated with attention to detail and ability to maintain strict confidentiality.
• Knowledge of the business travel industry.

QUALIFICATIONS

• High school diploma required with additional business or administrative coursework preferred.
• Minimum of five to seven years administrative experience in a professional office environment

This job description is not intended to be all inclusive and as such the employee will also be required to perform other reasonably related business duties as may be assigned by the Executives as required.

At Brickworks North America, integrity is the foundation of everything we build—whether it’s our products, our relationships, or our workplace culture. We’re committed to treating our people with the same care and respect that we bring to our craftsmanship.

As part of our dedication to transparency, equity, and compliance with local pay disclosure laws, we include salary ranges in all job postings where required. For this position, the expected salary range is $65,000 – $75,000 annually, based on factors such as experience, skill set, and geographic location. This range reflects our commitment to fair and competitive compensation, informed by market benchmarks and internal equity.

Final compensation will be determined through a thoughtful hiring process that considers each candidate’s unique qualifications and fit for the role. In addition to salary, we offer a comprehensive benefits package that includes retirement plans, medical, dental, and vision coverage, and more—because we believe in supporting our team both professionally and personally.

At Glen-Gery, we’re proud to cultivate a workplace that’s inclusive, collaborative, and driven by excellence. We don’t just build structures—we build careers, communities, and a culture where people can thrive.