Administrative Assistant

Pay Range: $65,000 to $69,000/year

JOB CULTURE

The Masonic Homes of California (MHC) and the Masonic Center for Youth and Families (MCYAF) are committed to a culture of leadership. Our culture is to provide superior service to the members, patients and staff through a sound and progressive model of service/care which aligns our mission, vision and operations.  We demonstrate excellence in core services, and we understand the true value of time, budgets, safety, and satisfaction. We are dedicated to disciplined innovation while creating a culture of continuous quality improvement. We are a learning company and are committed to sharing our knowledge and being an organization that naturally attracts the best and brightest talent. We are able to perform both essential functions and measurable behaviors while being team-oriented, caring and honest.

JOB SUMMARY

Our Administrative Assistant will be responsible for daily operations of the office, ensuring the efficient functioning of the office through a range of tasks across administrative, financial, and client-relations realms. Responsibilities include but not limited to greeting clients and visitors; office organization and coordinating any vendors; inventory and maintenance of supplies; assisting with administrative billing duties as needed; and collaborating with operational and clinical staff to ensure client and staff needs are met in a timely and efficient manner.

• Opening and/or closing the office – up to 100% in-person role 
• Maintaining a clean and inviting environment; office organization
• Mastering use of multiple electronic platforms, including our EMR
• Management of building and building usage
• Management of vendors
• Fielding and directing incoming calls from new and existing clients 
• Ordering and management of inventory of all office supplies
• Office equipment and machine maintenance
• Mail distribution
• Organization and delivery of business/marketing pamphlets
• Making sure office clinician and business licenses and docs are up to date 
• Financials: bank deposits, allocating payments 
• Actively engage in MCYAF’s work on diversity, equity, and inclusion. 
• Other duties necessary to ensure organizational operations, client satisfaction, clinical excellence and the success of MCYAF

Requirements

Requirements:

• Excellent communication skills
• The ability to multitask, work well under pressure, and adhere to deadlines
• Good judgement and decision making
• Ability to maintain client confidentiality 
• Basic budgetary/finance experience
• Any combination of education and experience that would provide the necessary knowledge and abilities listed, typically a Bachelor’s degree in a related field from an accredited college/university.
• Four or more years of experience in related services.
• Physical ability to move packages, furniture, and equipment around
• Experience working with children, youth, and their families
• Experience working in a mental health clinic setting preferred
• All employees and volunteers must uphold professional boundaries, complete required training, follow mandated reporting laws, and adhere to site-specific safety protocols. Supervisors are responsible for screening, training, and monitoring staff and volunteers, enforcing policies, responding to violations, and ensuring the organization’s commitment to consumer safety.

Benefits

• Collaborative work with highly skilled operations and clinical teams
• Service delivery/performance goals set to maintain healthy work/life balance
• The opportunity to bring your expertise to an environment that welcomes new, exciting, and creative ideas in a multi-disciplinary, collaborative work environment
• A beautiful campus with a warm and welcoming clinic atmosphere
• Excellent benefits for you and your family’s well-being
• A generous 401K plan