Administrative Assistant

Do you have administrative experience and a passion to see the world reached for Christ?

The International Mission Board, a nonprofit religious organization in Richmond, VA, is accepting ongoing applications for an Administrative Assistant!

Location: Richmond, VA

Salary: Commensurate with experience + great benefits!

We are seeking a detail-oriented and proactive Administrative Assistant to support our U.S. Operations and Logistics Department. This role provides essential administrative and organizational support to the department's leadership and team, ensuring smooth day-to-day operations. The ideal candidate will excel at multitasking, managing schedules, coordinating communications, and assisting with projects that drive operational efficiency across the organization.

Responsibilities:

• Provide comprehensive administrative support to the Director of U.S. Operations and Logistics, including managing a dynamic calendar, coordinating meetings and travel, preparing expense reports, maintaining organized document storage systems, supporting project management tasks, updating intranet content, and serving as a liaison for internal and external communications.

• Create and process supplier invoice requests and purchase requisitions in Workday to support Distribution Services, Reprographics, Procurement, Freight, RVA Facilities, ILC Facilities and Grounds, and U.S. Logistics teams.

• Primary administrator of company ID credentials for RVA and ILC operations, collaborating closely with Facilities Managers to ensure proper access levels for all personnel.

• Develop and maintain utility usage records, maintenance performance logs, and contract service spreadsheets.

• Monitor, organize, and restock supply closets with standard office supplies.

• Create replenishment orders in SKULabs for office supplies and submit requisitions in Workday for materials as needed.

Requirements:

• Minimum of 3 years' experience providing administrative support to multiple individuals or teams in a professional environment.

• Strong decision-making, pattern recognition, and problem-solving skills with the ability to anticipate needs and address issues proactively.

• Familiarity with, or the ability and eagerness to learn, platforms including Microsoft Office Suite, Workday, S2, SKULabs, and SmartSheet.

• Excellent organizational and note-taking abilities, with a keen eye for detail and accuracy.

• Ability to read, interpret, and analyze complex documents, and draft clear, professional responses to inquiries.

Benefits and Perks:

• Medical insurance with choice of 3 plans, dental, vision, HSA and FSA benefit plans (and more!)

• Short- and long-term disability and basic life insurance coverage (employer paid) - with supplemental coverage available

• 403(b) Retirement Plan Savings - with 5% employer contribution plus up to a 4% matching contribution, fully vested after 3 years

• 21 days of paid time off accrued in the first year, plus 11 paid holidays and the week between Christmas and New Years

• Volunteer Mission Trip Benefits so you can experience mission life first hand by working with our teams overseas

• Access to tuition discounts

• See a summary of our comprehensive benefits package for full time regular and contract employees here.

Worker Type:

Employee

Regular

Time Type:

Full time