Administrative Assistant
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Job Description
Description
Join a growing, team-oriented company where your organizational talent and service mindset truly make a difference.
Jaeckle Distributors is looking for a Part-Time Administrative Assistant to support our Sales team, Senior Management, and Madison office operations. This role plays a key part in keeping our workflow running smoothly-from managing marketing materials to coordinating onboarding, supporting reporting, and handling a wide range of administrative tasks.
If you enjoy variety in your work, take pride in accuracy, and thrive in a helpful, supportive environment, we'd love to meet you.
What You'll Do
Administrative Support
- Process customer SPIFFs and support expense/reporting activities.
- Coordinate employee travel logistics, hotel arrangements, and onboarding schedules.
- Assist senior management with administrative tasks, reporting, and special projects.
- Order food for office lunches, meetings, and special events.
- Maintain and update CRM contact records.
- Help with monthly commission calculations and distribute reports.
- Serve as liaison between Jaeckle Distributors and our HR support partner.
- Support workflow for coupon applications used by field sales and customers.
Marketing Material & Workroom Support
- Maintain, organize, and restock supplier brochures, catalogs, and marketing materials.
- Distribute brochures and hard-copy materials to field sales.
- Pick and prepare labels for field sales as requested.
- Assemble and distribute new customer welcome packets.
- Order paper, office supplies, and conference room beverages for the Madison office.
Requirements
What Makes You a Great Fit
- Strong proficiency in Microsoft Excel.
- Highly organized with excellent follow-through and attention to detail.
- Professional, reliable, and responsive.
- Ability to balance multiple priorities in a fast-paced environment.
- Team-oriented with a positive, people-focused approach.
- Able to maintain a high level of confidentiality.
Our Core Values
We're looking for someone who naturally aligns with our culture and values:
Do the Right Thing • Take Ownership • Support a Positive and Fun Environment • Do the Little Things That Make a Big Difference • Innovate to Add Value
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.