Administrative Assistant
New Castle Building ProductsBensalem, PA
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Overview
Schedule
Full-time
Career level
Senior-level
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Job Description
New Castle Building Products (NCBP) is a privately owned distributor of building materials. With 20+ locations spanning from Massachusetts to Maryland, our success is built on exceptional customer service, operational efficiency, and a strong commitment to our seven core values: Caring, Urgency, Teamwork, Honesty, Flexibility, Accountability, and Passion. At NCBP, we seek individuals who are eager to grow, collaborate, and embody these values.Our Bensalem, PA location is looking for a highly motivated team player who will play a vital part in providing support to the branch in the areas of Invoicing & Billing, Receiving, and general office administration.Day-to-day Responsibilities:
- Sort and match sales paperwork.
- Confirm and adjust invoices in preparation for billing in coordination with branch manager and sales team.
- Prepare credit memos assuring proper paperwork.
- Provide copies of invoices or statements to customers on an as needed basis.
- Prepare cash drawer reconciliations
- Prepare daily cash deposit
- Prepare daily AR deposit and send backup to AR department.
- Make deposits at bank daily
- File purchase orders and sales paperwork.
- Match packing list to purchase orders when received.
- Receive inventory into accounting system.
- Work with managers and A/P clerk on inventory corrections.
- Answer a high number of phone calls and direct them to appropriate parties.
- Maintain timecards for branch employees on ADP’s Time and Attendance for review and sign off by branch manager.
- Receive products via UPS, FED-EX and other deliveries.
- Order supplies and manage supply inventory for the branch.
- Other Administrative duties as assigned.
- 2-3 years’ experience in receiving or billing function preferred
- Stable work history.
- Good business sense
- Be a highly motivated self-starter that is capable of multi-tasking.
- Proficient in Microsoft Office Excel, Word and Outlook.
- Excellent communication skills.
- Detail – oriented.
- Able to work in fast paced environment.
- Medical, Dental, and Vision and Life insurance.
- 401(k) with company match.
- Paid vacation and holidays.
- Yearly reviews with opportunities to advance your career based on performance.
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Submit 10x as many applications with less effort than one manual application.