Administrative Assistant
University of MaryBismarck, ND
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Job Description
Administrative Assistant | College of Health ProfessionsThe Administrative Assistant provides administrative support to all programs within the College of Health Professions. This is a full-time 10-month position.Candidates will be invited to demonstrate a willingness to support the Christian, Catholic, Benedictine mission of the University of Mary.Essential Roles and Responsibilities Include:
- Maintain a professional, consistent, service-oriented office environment; receiving, serving, and welcoming students and guests via phone, email, or in-person. Facilitates communication within internal and external constituents at all levelsProcesses incoming and outgoing mail, answers phone calls, orders and maintains office supplies, ensures proper functioning of office equipment, and works cooperatively with other administrative staffCoordinates student visits with the Admissions Department for all college of health professions programs. Ability to answer general questions about the programsAssists with admissions and enrollment processes including initial review of applications, collaborating with program faculty on reviews, assisting with planning of interview days, and communicating with applicants throughout the enrollment cycleAssists with event scheduling. Works with other campus departments; hospitality, marketing, and physical plant to coordinate events such as orientation and graduation hooding ceremonies; Advisory Meetings, and with the assistance of all health sciences administrative assistants, coordinating the annual SGSHS research colloquiumAssists clinical education faculty on communicating with sites, onboarding students as neededAssists students and faculty in scheduling of patients for the on-site pro bono clinicFacilitate and process forms including expense and travel reimbursements, technology and maintenance requests and ordering supplies and equipmentAssists with accreditation activities including organization of documents and scheduling of visits. Collects assessment documentation from students, graduates, employers, focus groups, exit interviews, and extracts needed and any requested student data from university databases.Assists the Department Chairs and faculty in updating departmental handbooks and newsletterProctors student exams and collects student papers as necessary. Works with other admin assistants to assign and monitor work study studentsother duties as assignedDesired Minimum Qualifications, Education, and Experience Include:
- High School education is required with a minimum of 2 years of administrative support experience
- Associate degree in Applied Sciences or related field is preferred
- Upholds and supports the Christian, Catholic, Benedictine mission of the University of Mary
- Supports the ongoing implementation of Ex Corde Ecclesiae, the apostolic constitution on Catholic colleges and universities.
- Builds a culture of ready and earnest hospitality in the Saint Gianna School of Health Sciences | College of Health Professions and throughout the university, in accord with Saint Benedict’s admonition that all be received as Christ.
- Working knowledge of Microsoft Suite applications and ability to learn internal databases
- Strong interpersonal and communication skills
- Ability to maintain confidentiality; knowledge of FERPA and HIPAA rules and regulations
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