Administrative Assistant/Staffing Coordinator - Whittier Rehabilitation Hospital, TCU

Whittier Rehabilitation Hospital - Transitional Care Unit, HaverhillAdministrative Assistant/Staffing Coordinator for a 20 bed unitFull Time, 40 hours/week, Monday-Friday$22-$26/hourEssential Duties:- Coordinates staffing/scheduling of clinical personnel in collaboration with Director of Nursing, according to census variations, activity and budget - using scheduling software- Initiates, completes and maintains staffing schedules within designated time frames- Schedules Per Diem staff according to Per Diem Agreements including holiday and weekend commitments-Ensures all timecards are accurate  and approved timely, and include all sick or vacation time requested by staff-Runs staffing and other reports as needed for PBJ and payroll-Reviews and reconciles agency invoices utilizing software to pull reports -Maintains and monitors open shifts daily-Demonstrates appropriate communication and interaction with patients, families, visitors and employees.-Maintains strict confidentiality in all office, departmental, hospital, employee and patient related business-Provides administrative assistance to DON and Administrator as necessary-Assists with recruiting efforts, especially with the interviewing and hiring of CNA's.-Works closely with HR and Employee Health to ensure the smooth transition of new hires for the TCU.-Maintains updated demographic information for all staffPrerequisites:- High School diploma or GED- Proficient with computer skills- 3 years of Administrative experience. Healthcare setting a plus- Prior experience with scheduling a strong preference- Working knowledge of On-Shift a plusBenefits:- 401k-Medical, Dental and Vision offered-Basic Life insurance at no cost-Offered voluntary benefits: Supplemental Life, Hospital, Accident, Critical Illness, LTD, STD-Health Savings and Flexible Spending accounts-Paid vacation, sick and holidays

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