Administrative Assistant To The President/Board Clerk

The Administrative Assistant to the President provides essential administrative support to the President and Board of Trustees while serving as a welcoming and professional point of connection for the campus and community. This role blends discretion, organization, and advanced technology skills to support leadership, governance, and institutional priorities in a collaborative and fast-paced environment.

Minimum Qualifications

• High School Diploma or GED required; Associate degree in Business or related field preferred
• Strong prioritization and decision-making skills in support of executive leadership
• Advanced proficiency with Microsoft Office Suite, document management systems, and digital communication tools
• Demonstrated ability to organize and maintain electronic records using local and cloud-based systems, ensuring accuracy, security, and accessibility
• Strong organizational, time-management, and multitasking skills
• Professional demeanor with excellent interpersonal, verbal, and written communication skills
• Ability to anticipate executive needs and proactively resolve issues
• Ability to maintain confidentiality and exercise sound judgment

Preferred Qualifications:

• Experience in an educational environment
• Experience supporting boards, commissions, or governing bodies
• Executive-level administrative experience
• Familiarity with Fort Hays Tech | North Central campus and community

Additional Requirement:

• Successful completion of a pre-employment background screening

Physical Requirements & Work Environment

• Regular use of computers, telephones, and office equipment
• Extended periods of sitting and close vision
• Occasional lifting up to 50 pounds and limited travel
• Primarily indoor, climate-controlled environment
• May experience stress related to deadlines or sensitive interactions

Essential Duties and Responsibilities

Administrative Support

• Provide comprehensive administrative support to the President, anticipating needs and proactively managing priorities
• Manage the President's calendar, scheduling appointments, meetings, and events while prioritizing commitments and resolving conflicts
• Prepare meeting logistics, materials, agendas, and follow-up documentation
• Track executive priorities, deadlines, and action items

Board of Trustees & Governance

• Serve as Clerk to the Board of Trustees
• Prepare and distribute agendas, communications, and meeting materials
• Attend board meetings and record accurate minutes
• Maintain the Board Policy Handbook and official governance records
• Support policy development, implementation, and review processes
• Serve as Open Records Custodian in compliance with legal requirements

Records, Technology & Compliance

• Maintain secure and organized physical and electronic records for President, board, and the institution
• Ensure compliance with records retention, confidentiality, and open records policies
• Apply data privacy and cybersecurity best practices in handling sensitive information

Communication, Coordination & Operations

• Draft and edit executive reports and documents
• Coordinate travel arrangements and executive events
• Attend Foundation meetings as recording secretary and maintain records
• Schedule campus building and institutional events
• Review designated website content and recommend updates
• Identify and implement improvements to office workflows and administrative processes
• Maintain professionalism, discretion, and ethical conduct
• Support and model the college's Mission, Vision, and Values

Other duties as assigned by the President

Compensation & Benefits

• Salary commensurate with experience
• Vacation and medical leave per Fort Hays Tech | North Central's policy
• Medical benefits and Section 125 Plan
• Kansas Public Employees Retirement System (KPERS)

Applicants shall include a cover letter, resume, unofficial transcripts, and contact information for three professional references. Applicants must apply online at https://fhtechnc.bamboohr.com/careers.

Questions should be directed to Aubree Winkel via email at awinkel@fhtechnc.edu Human Resources Specialist or call 785-738-9059. Position open until filled.

Fort Hays Tech | North Central is an EOE/AAE