Administrative Associate, College of Education

University of Iowa Center for AdvancementIowa City, Iowa

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Job Description

The Advancement Associate provides administrative support for our College of Education fundraising program within Main Campus development. This position supports not only the College of Education but four distinctive programs that are integrated into the larger campus and Iowa City Community (UI REACH, Belin-Blank Center, Scanlan Center for School Mental Health, and UI WILD.)

Creates, updates and modifies prospect plans in I-Star CRM with little direction; provides reminders and follow up for advancement officers related to prospect plans; enters contact reports

Plans campus visits for prospects, donors, and/or alumni; provides recommendations to the advancement officer on potential prospects to see in a location

Executes unique custom stewardship items; coordinates programmatic stewardship items (e.g., college newsletters)

Creates detailed profile of meeting attendees; summarizes I-Star information and other available information into a new profile document for the advancement officer's use

Creates basic meeting materials with limited direction; may suggest items to address common conversations

Provides proactive calendaring support; independently prioritizes and decides which meeting to move or cancel

Creates procedures and shares best practices for internal processes; uses project management software in non-standard ways by modifying existing templates to manage workplans

Answers complex questions from UICA colleagues, external constituencies and/or donors

Collaborates with advancement officer on invitation list, making recommendations based on information available; creates project plan in project software and provides work plan management; produces original materials for events (invitations, promotional flyers, program booklets, etc.); provides logistical support at the event

Submits requests for information from data management; modifies existing queries or writes original queries; reviews information for accuracy and provides basic formatting

This position is eligible forâ¯hybridâ¯work (telecommuting) which includes working on-site at our office in Iowa City.

*Cover letter submission is required.

Education & Experience:HS diploma + 6 years administrative experience, OR associate’s degree + 4 years administrative experience, OR bachelor’s degree + 2 years administrative experience.

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