Administrative Manager - Office Services

WHAT LJA HAS TO OFFER

LJA is offering an exciting opportunity that will allow you to reach your full career potential. The structure of our organization is designed to amplify your capabilities while gaining the benefits of being an employee-owner. What truly sets this opportunity apart is the chance to collaborate every day with dedicated, skilled, and supportive leaders. Whether you are in the office, in the field, or behind the scenes, working at LJA gives you the chance to grow through hands-on experience and exposure to a broad range of clients and services.

WHAT MAKES LJA DIFFERENT

At LJA, our employee-owners take pride in their work and their workplace. We’re guided by leaders who foster a culture of respect, collaboration and a shared vision of success. Our difference is evident in the experiences and opportunities we provide:

• Employee-owned. Client-focused
• Employee Stock Ownership Plan (ESOP)
• Consistently ranked as a Top Workplace
• Internal recruitment team, in-house training, and a marketing department specific to our industry
• We celebrate flexibility, allowing every team and office to lead with their proven approach
• Our culture champions continuous learning and personal growth
• We believe success comes through constant evolution and communication
• We are passionate about having fun and making money, all while creating impact

POSITION OVERVIEW: This is not a routine administrative role. As an Office Services Administrative Manager at LJA Business Solutions, you will act as the strategic extension of the Vice President of Corporate Services, trusted with high-stakes priorities and expected to deliver flawless execution under pressure. You will be leading a core team, managing executive demands, and driving department-wide projects that affect the entire organization. The pace is fast, the expectations are uncompromising, and success requires a rare combination of executive polish, project management discipline, and operational toughness. If you are ambitious, resilient, and thrive in environments where precision and urgency matter, this role will stretch and reward you. 

A TYPICAL DAY MIGHT INCLUDE:

• Anticipating the VP’s needs, ensuring deadlines, deliverables, and executive priorities never slip 
• Managing multiple high-visibility projects — from M&A onboarding to intranet redesigns to compliance audits — while keeping team operations running seamlessly 
• Leading, coaching, and holding accountable a team of administrative staff responsible for vendor onboarding, shared inboxes, accounts payable, onboarding logistics, and executive-level support functions 
• Representing the department in cross-functional initiatives, ensuring consistency and accountability at every level 
• Owning complex calendars, preparing executive-ready presentations, and coordinating high-stakes meetings with precision and confidentiality 
• Enforcing standards for communication, documentation, and compliance with the highest level of attention to detail 
• Making sound decisions quickly, often with incomplete information, and standing by them under scrutiny 

REQUIRED EDUCATION/LICENSE/CERTIFICATIONS:

• Bachelor’s degree in Business Administration, Management, or related field 
• Valid driver’s license with a clean driving record 

REQUIRED QUALIFICATIONS:

• 7+ years of progressive administrative experience, including at least 2 years supervising or managing staff 
• Direct experience supporting senior executives in a 3fast-paced, high-demand environment 
• Proven ability to manage complex calendars and travel, conflicting priorities, and executive-level communications with absolute discretion 
• Demonstrated success leading cross-functional projects and delivering measurable results under tight deadlines 
• Exceptional written and verbal communication skills with executive presence and polish 
• Mastery of Microsoft Office Suite, Teams, SharePoint, DocuSign, and project/task management platforms such as Monday.com 
• Highly tech-savvy, with the ability to not only use but also configure, manage, and optimize platforms such as SharePoint, Teams, and other enterprise software 
• Willingness and ability to: 
• Travel occasionally (0-15%) to support projects and executive needs 
• Sit or stand for extended periods, move throughout office environments, and lift up to 50 lbs. when supporting departmental operations 
• Pass background checks, drug screenings, and maintain ongoing eligibility for company travel and security access 
• A reputation for being relentlessly proactive, unflappable under pressure, and uncompromising in attention to detail. 

IDEALLY, YOU SHOULD ALSO HAVE:

• Experience setting up and managing travel programs. 
• Experience with supporting facilities construction projects, real estate, and fleet.  
• A background in multi-location corporate services, real estate operations, or complex organizational support structures 
• Expertise in marketing, branding, or visual communication – and the ability to turn raw information into polished deliverables 
• Demonstrated success implementing new software systems and ensuring adoption across a department or company 
• Exposure to environments where rapid growth, M&A, or multi-location expansion required constant adaptation and reinvention of processes 

LEVEL UP WITH LJA

At LJA, we’re 100% employee-owned. This drives results, rewards ambition and supports long-term success for every team member. With almost 100 locations and 3,000+ employee-owners (and growing), we’re building something big! We want you to be part of it. Your future grows here.

• Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year’s.
• Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support.
• Family Support: Paid maternity and parental leave to help you focus on what matters most.
• Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team.
• Referral Bonuses: Know great talent? Get rewarded for helping us grow.
• Community Impact: Company-sponsored volunteer days and philanthropic initiatives.
• Professional Development: Memberships to industry organizations to keep you connected and growing.
• Career Growth: Great internal mobility opportunities to advance your career.
• Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc.

To Executive Search Firms & Staffing Agencies: LJA Engineering, Inc. and its subsidiaries do not accept unsolicited resumes from any agencies that have not signed a service agreement. All unsolicited resumes will be considered LJA's property. This includes resumes submitted directly to hiring managers without contacting LJA's Human Resources Talent Department.