Administrative Manager Research Pulmonary & Critical Care

Site: The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

The Administrative Manager for Research (AMR) is part of the division management team and will work in concert with the MGH Department of Medicine, Research Management, and PCCM Division members, as well as internal and external collaborators, including investigators, institutions and sponsors, to coordinate the PCCM Division's research activities. This will include financial and personnel management, ensuring continuity and integrity of the overall research effort and facilitating the administrative requirements of research activities. Scope includes direct and indirect management of 50+ FTEs and fiscal responsibility for a research portfolio of approximately $40M in annual direct costs.

Job Summary

Summary

Provides high-level support to Research Finance leadership, Pre and Post-Award Teams, research faculty and research support staff. Manage post-award and pre-award activities of sponsored programs within portfolio. This includes maintaining the healthy financial status of all accounts within the finance manager's portfolio ensuring compliance of sponsor and institutional terms and conditions as well as proposal development, submission, and post-submission follow-up for manager's portfolio of investigators and others as needed.

Does this position require Patient Care?

No

Essential Functions

• Manage multiple proposals concurrently while adhering to all necessary sponsor, institutional and Departmental guidelines, policies, and best practices.
• Assume financial control of assigned departments and review funding expenditures by the investigators.
• Monitor cost allowability, administrative reasonableness, appropriate award applicability, and funding availability.
• Prepare forecast reports to PIs and senior research leaders ad hoc and on a periodic basis.
• Collaborate with the Research Finance Coordinator to process contracts, orders and payments.
• Manage finance team by providing training, coaching, performance assessment and directing daily work.
• Assist with the submission process by taking on responsibility of working with PIs to create budgets and uploading to the respective Insight record.
• Create billing agreement, clinical trial and industry basic science records.

Qualifications

Education

Bachelor's Degree Finance required or Bachelor's Degree Business Administration required or Master's Degree Business Administration preferred

Can this role accept experience in lieu of a degree?

No

Licenses and Credentials

Experience

Grant management or finance experience 2-3 years required and Grant administration or finance experience 3-5 years required

Knowledge, Skills and Abilities

• Must have strong working knowledge of Microsoft applications such as Excel, Teams, and Word.
• A good working knowledge of research agency funding guidelines, policies, directives, extremely helpful.
• Must be extremely accurate working with a large amount of financial data.
• Possess excellent written and oral communications skills.
• Must exhibit a high degree of initiative.
• Ability to independently identify and solve problems.
• Must be very well organized, be able to work under time constraints and deadlines, and balance multiple competing priorities.

Additional Job Details (if applicable)

Physical Requirements

• Standing Occasionally (3-33%)
• Walking Occasionally (3-33%)
• Sitting Constantly (67-100%)
• Lifting Occasionally (3-33%) 20lbs- 35lbs
• Carrying Occasionally (3-33%) 20lbs- 35lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision- Far Constantly (67-100%)
• Vision- Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Remote Type

Hybrid

Work Location

60 Fenwood Road

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$97,510.40 - $141,804.00/Annual

Grade

8

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.