Administrative Specialist 1 (Dieticians)

Initial Posting Date:

10/29/2025

Application Deadline:

11/30/2025

Agency:

Oregon Health Authority

Salary Range:

3,705.00-5,419.00

Position Type:

Employee

Position Title:

Administrative Specialist 1 (Dieticians)

Job Description:

Opportunity Awaits, Apply Today!- Administrative Specialist 1 (6-Month Limited Duration- Clinical Nutrition Services)

Oregon State Hospital is seeking an organized and detail-oriented Administrative Specialist 1 to join our Clinical Nutrition Services team in Salem, Oregon. This limited-duration, six-month opportunity offers the chance to support the essential work of our food and nutrition operations - ensuring that patients receive the best possible care through safe, accurate, and efficient meal service.

As an Administrative Specialist 1, you will provide administrative support under the guidance of the Chief Clinical Dietitian, with a focus on maintaining and organizing data within our food service software, Computrition. Your efforts will help optimize system functionality, improve operational efficiency, and enhance data accuracy within a critical area of hospital services.

If you are someone who values precision, process improvement, and teamwork - and enjoys contributing to meaningful work that supports patient care - this opportunity is for you!

What We Are Looking For

Minimum Qualifications: These qualifications must be visible in your application for consideration.

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data

OR

• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data

OR

• An equivalent combination of education and experience.

Desired Attributes: The following are skills and lived experiences that we have identified as key to success in this role at OHA. These are the attributes we are looking for in our top candidate. If you possess any of these, please let us know in your application.

• Strong Organizational Skills- Able to manage multiple administrative tasks efficiently while maintaining attention to detail and prioritizing deadlines.

• Customer Service Mindset- Demonstrates professionalism, patience, and clear communication when working with internal and external customers.

• Confidentiality and Compliance Awareness- Understands and upholds HIPAA regulations and handles sensitive financial and medical information with discretion.

• Team-Oriented and Collaborative- Works well within a team environment, supporting multiple work units and helping maintain smooth office operations

Special Requirements: To be hired, you must have an abuse check, criminal records and driving records check that meets OHA criteria at the time of hire, and throughout employment.

Application Guidance

How to Apply: Submission Requirements- At the time of application, ensure the work history in your applicant profile is up to date and attach a current copy of your resume, Cover Letter and answer all supplemental questions.

• External Candidates: Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements.

• Internal Candidates: Current State of Oregon employees must apply through their employee Workday login. Be sure to follow all application submission requirements.

After You Apply:

• Before the job announcement closes, log in to your Workday account to check for pending tasks under "My Applications" and complete them.

• Remember to check your email (including your junk folder) and Workday inbox for updates on your application.

• We value our veterans! To ensure the security of your information, kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans' preference documentation in the Resume/CV field of your application.

Reminders:

• Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills, including attention to detail, spelling, and grammar. For more tips and guidance, check out What you need to know to get the job!

• This recruitment will be used to fill one full-time position located in Salem OR, and may be used to fill future vacancies as they occur. This position is represented by Service Employees International Union (SEIU).

• This position is 100% on site. Please check SECTION 4. WORKING CONDITIONS, of the position description linked above to review more details regarding the details surrounding the working conditions.

• Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline. For questions about the announcement, or if you require an alternate format to apply, please contact Barry Lein at email: barry.lein@oha.oregon.gov and phone/text: 503-440-6484

Benefits of Joining Our Team

We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you. We also offer a competitive benefits package including:

• Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost.

• Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.

• Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month.

• Possible eligibility for the Public Service Loan Forgiveness Program.

• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).

• Training opportunities that will help grow your career with the State of Oregon.

Additional Details

• The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Department of Administrative Services Equal Pay Analysis Webpage for more information.

• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification.

• Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.

Helpful Links & Resources

How to Set Job Alerts | Workday Applicant FAQ | Oregon Health Authority | Facebook | Instagram | LinkedIn | Veterans Resources

The Oregon Health Authority is an equal opportunity, affirmative action employer, committed to diversity and pay equity.