Administrative Support Assistant

USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states.  USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor’s degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments. US Federal Solutions, a leading management consulting firm, is seeking an Administrative Support Assistant.

Administrative Support AssistantLocation: Atlanta, GA (On-site at DHS FPS Regional Office)

US Federal Solutions is seeking a highly capable Administrative Support Assistant to support the Federal Protective Service (FPS) within the Department of Homeland Security. This role provides direct administrative and operational support to senior leaders and program offices that oversee critical law enforcement, security, and mission support functions across Region 4.

This is a full-time, on-site position located at 180 Ted Turner Drive SW, Atlanta, GA 30303.

What You’ll Do

This position is ideal for an experienced administrative professional who is comfortable working independently, managing competing priorities, and supporting senior leadership in a fast-paced federal environment.

Key responsibilities include:

• Provide day-to-day administrative and clerical support to Regional and Deputy Regional Directors, Branch Chiefs, District Commanders, and Program Managers.
• Manage calendars, schedule meetings, coordinate conference rooms and conference lines, and ensure leadership is fully briefed ahead of meetings.
• Prepare meeting materials, capture and distribute minutes, and track follow-up action items.
• Serve as a point of contact for office procedures, routing calls and inquiries to appropriate staff.
• Coordinate IT service requests and track tickets through completion.
• Perform timekeeping support using WebTA, including validation, auditing, reporting, and coordination of corrections.
• Process incoming and outgoing mail, including priority and express shipments.
• Support SES-level travel by preparing travel authorizations and reviewing expense reports for accuracy.
• Compile and track data related to budgets, fund allocations, expenditures, and recurring reports.
• Draft correspondence, special reports, and routine communications for leadership review.
• Maintain automated tracking systems for program data, suspense items, milestones, and deliverables.
• Collect, organize, analyze, and consolidate data from multiple systems into standardized reports.
• Manage SharePoint content and support information-sharing across programs and stakeholders.
• Assist with facility security assessment document processing, including packaging, tracking, and distribution.
• Support law enforcement and security program data collection, reporting, and compliance efforts.
• Provide backup support to the Executive Assistant and assist Mission Support Branch staff as needed.
• Act as travel coordinator and office supply coordinator for designated leadership and offices.

Why US Federal Solutions

At US Federal Solutions, we support federal agencies with professionals who know how to keep operations running smoothly behind the scenes. You’ll work alongside experienced leaders, contribute to public safety missions, and play a key role in keeping critical programs organized, compliant, and effective.

If you thrive in a high-responsibility administrative role and enjoy supporting leadership that protects federal facilities and personnel, this is a role where your work truly matters.

Requirements

Security Clearance:

• US Citizenship.
• Public Trust Preferred
• DHS Suitability Preferred

What We’re Looking For

Education and Experience

• Associate’s, Bachelor’s degree preferred, or
• Five (5) years of experience as an Administrative Assistant or Secretary supporting senior-level government officials (GS-12/GS-13 equivalent).

Qualifications

• At least five (5) years of experience in general office operations and administrative support.
• Strong understanding of organizational structures and how offices interact in a federal environment.
• Proficiency with Microsoft Word, Excel, PowerPoint, SharePoint, Access, Visio, and related office tools.
• Typing speed of at least 40 words per minute.
• Experience establishing and maintaining comprehensive filing systems.
• Strong written, verbal, and interpersonal communication skills.
• Proven ability to manage multiple administrative projects at the same time.
• Detail-oriented, organized, and comfortable conducting independent research.
• Willingness to complete required annual training, including ethics training.

Benefits

• Employer-provided paid Medical / Dental / Vision insurance.
• Employer matching 401K plan.
• PTO
• 11 Federal Holidays
• Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.