Advanced Business Specialist

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The Business Services Directorate (BSD) provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success.  Led by the Chief Financial Officer, Brookhaven’s Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, and the Business Operations Offices.  The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab’s fiscal matters and its approximately $900 million annual budget.

The Business Services Directorate (BSD) has an opening for an Advanced Business Specialist position within the Business Operations Office supporting the Energy and Photon Sciences (EPS) Directorate. This individual will report to the Procurement & Property Business Manager for the Energy and Photon Sciences Directorate.

Essential Duties and Responsibilities:

• Provide skilled business support to the EPS Directorate Procurement & Property Business Manager and Business Operations Group.

• Responsible for serving as the primary point of contact and managing the contract administration function for the ES & IS departments within the Energy and Photon Sciences Directorate.

• Provide contract administration duties for the EPS Directorate.  This includes but is not limited to:

  • routing/processing web requisitions;

  • coordination and review of invoices;

  • reviewing commitments;

  • processing contract extensions and closeouts; and

  • processing ROMs and inspections.

• Coordinating, documenting, and reviewing monthly accruals and/or receipt of all deliverables by interacting with the Technical Representatives.

• Monitoring contractor progress in accordance with the terms and schedule by interfacing with the Procurement and Property Management (PPM) Department.

• Utilization and creation of PeopleSoft query reports to maximize the usage of the interface capabilities between PeopleSoft databases and other management software products.

• Will initiate, recommend, and implement internal systems, procedures, and/or guidelines.

• Assist other EPS Directorate staff members as needed.

Required Knowledge, Skills, and Abilities:

• B.S. in a business discipline or equivalent experience on the basis of 2:1 (experience: college) years

• Five (5) years of relevant experience, which should include experience with the management of contracts.

• In-depth understanding of all principles and techniques related to contract administration.

• Exercises a high degree of initiative and professional judgment.

• Ability to resolve issues with minimal management guidance using precedents and applying applicable policies.

• Proven effective communication and interpersonal skills.

• Proficient in Microsoft Office Suite.

• Intermediate proficiency in Excel and databases.

• Must be able to work within a scientific facility, under stringent timelines, to meet the Laboratory’s needs; interaction with scientific/engineering staff along with EPS business operations team.

• Candidate must be self-motivated, resourceful, and organized, taking ownership of all assigned work.

• Familiarity with ERP systems and the ability to generate queries and reports.

• Knowledge and experience in the use of Adobe Acrobat.

• Familiarity with PeopleSoft Financials or similar application.

• Familiarity with MS SharePoint.

• Experienced in gathering information.

• Ability to establish positive working relationships at all levels.

• Flexible team player who is able to interact with staff to accomplish objectives and resolve issues.

• Demonstrate ability to prioritize and effectively deal with deadlines.

• Ability to identify and understand the path to resolve most problems encountered within own area of responsibility; anticipate and establish paths to avoid problems.

• Ability to establish routine contacts and provide detailed and complex information that will be used to make decisions of business consequence.

• Must be self-motivated, resourceful and organized, taking ownership of all assigned work.

• Advanced understanding of all principles in a business operations environment.

Preferred Knowledge, Skills, and Abilities:

• Proficiency with PeopleSoft Financials.

• Familiarity with Power Business Intelligence.

• Familiarity with SharePoint.

• Familiarity with Work Breakdown Structures and/or Earned Value Management Systems.

• Knowledge of BNL practices, policies, and procedures.

Environmental, Health & Safety Requirements:

• The incumbent will occasionally work protracted or irregular hours.  Computer/keyboard work is an essential duty.

Brookhaven Laboratory is committed to providing fair, equitable, and competitive compensation. The full salary range for this position is $90,700 - $136,050 / year. Salary offers will be commensurate with the final candidate’s qualification, education, and experience and considered with the internal peer group.

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About Us

Brookhaven National Laboratory (www.bnl.gov) delivers discovery science and transformative technology to power and secure the nation’s future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy’s (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country, learn more at BNL | Opportunities for Veterans at Brookhaven National Laboratory.

Equal Opportunity/Affirmative Action Employer

Brookhaven Science Associates is an equal opportunity employer that values inclusion and diversity at our Lab. We are committed to ensuring that all qualified applicants receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a veteran, disability or any other federal, state or local protected class.  BSA takes affirmative action in support of its policy and to advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.  *VEVRAA Federal Contractor

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