Talent Acquisition Coordinator

Job Posting Title

Talent Acquisition Coordinator

Agency

695 OKLAHOMA TAX COMMISSION

Supervisory Organization

Human Resources

Job Posting End Date (Continuous if Blank)

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Job Description

Talent Acquisition Coordinator: Human Resources

Salary Range- $55,000.00-$70,000.00

Why you'll love it here!

TRANSPARENCY. FAIRNESS. COMPLIANCE. The Oklahoma Tax Commission is committed to leading Oklahoma with unparalleled customer service. Our mission is to promote tax compliance through serving taxpayers with transparency and fairness in administration of the tax code and unparalleled customer service. Check out our About Us page to learn why we are passionate about tax compliance and believe it is the career for you!

There are perks to working for the OTC. We know that benefits matter, and that is why we offer a competitive benefits package for all eligible employees:

• Generous state-paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• A Retirement Savings Plan with a generous match.
• 15 days of paid vacation and 15 days of sick leave for full-time employees the first year.
• 11 paid holidays a year.
• Paid Maternity leave for eligible employees.
• Employee discounts with a variety of companies and venders.
• A Longevity Bonus for years of service.

JOB SUMMARY

The Talent Acquisition Coordinator is responsible for supporting the full recruitment life cycle by sourcing, screening, and coordinating the selection and onboarding of qualified candidates for a variety of agency positions. This role works closely with hiring managers to assess staffing needs, develop sourcing strategies, and ensure an efficient, compliant, and effective hiring process. The Recruiter maintains applicant tracking records, represents the agency at recruitment events, and contributes to continuous improvement efforts through data-driven evaluation of recruitment practices.

DUTIES AND RESPONSIBILITIES

• Develops and implements proactive recruiting strategies using job boards, social media, direct outreach, and other recruitment channels to engage passive and active talent

• Partners with hiring managers and HR to understand staffing needs, align sourcing strategies, and fill roles efficiently

• Builds and maintains a candidate pipeline by creating and managing a comprehensive spreadsheet to track all passive and active candidates, ensuring up-to-date and organized candidate information for effective talent acquisition

• Conducts regular follow-up with managers to determine the effectiveness of recruiting plans and implementation

• Networks through industry contacts, association memberships, trade groups, social media, and employees

• Analyzes recruitment data and sourcing metrics, including cost-to-hire, time-to-hire, sourcing effectiveness, and candidate conversion rates to evaluate and improve recruitment strategies and hiring outcomes.

• Coordinates and implements college recruiting initiatives

• Represents the agency at virtual and in-person job fairs, campus events, and community hiring initiatives.

• Screens and assess applicants through resume's, applications and interviews to determine qualifications, experience, and alignment with position requirements and organizational needs

• Assists in researching and recommending new sources for recruiting both active and passive candidates

• Conducts centralized or agency recruiting activities

• Manages administrative duties and recordkeeping

• Prepares job vacancy announcements

• Interprets and applies laws, rules, and regulations related to human resources management, personnel administration, or staff development pertaining to the recruitment and selection process.

• Maintains several tracking logs and reports to provide up-to-date recruitment and hiring information to executive and division Leadership

• Perform other similar duties as assigned

COMPLEXITY OF KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

• Recruitment sourcing strategies, talent acquisition tools, and candidate engagement practices.

• State and federal laws concerning human resources management and employment practices, specifically pertaining to recruitment and the hiring process, including the Civil Service and the Personnel Administration Rules

• Equal opportunity guidelines and procedures

• The structure and functions of the Oklahoma Tax Commission

• Human Resource Information Systems (HRIS) and Applicant Tracking Systems (ATS)(e.g. Workday)

• Labor market trends and sourcing best strategies

• Job analysis and workforce planning

Skills in:

• Communicating effectively; both orally and in writing

• Interviewing techniques

• Resume screening and candidate evaluation

• Sourcing and pipeline development

• Relationship-building

• Resourcefulness

• Time management, organization, and attention to detail

• Sourcing, social media recruiting and pipeline development using sourcing platforms like LinkedIn, job boards, and professional networks.

• Time and task management

• Data analysis and reporting tracking time-to-hire and sourcing effectiveness

• Applicant tracking systems.

Ability to:

• Represent the agency with professionalism and integrity throughout all stages of the recruitment process, ensuring a positive candidate experience and upholding the company's values and reputation.

• Gather and organize data for statistical analysis or reporting

• Multitask and prioritize competing demands

• Adapt to shifting priorities and respond quickly to agency needs.

• Design and execute talent acquisition strategies that align with agency hiring goals.

• Maintain confidentiality and exercise discretion with sensitive information.

• Interpret and explain state and federal laws, rules, regulations, and policies

• Establish and maintain effective working relationships

• Work independently while supporting a collaborative team environment.

MINIMUM QUALIFICATIONS

Education and Experience requirements at this level consist of:

• A bachelor's degree in any field;

• PLUS three years of experience in human resource management, recruitment, personnel administration, or a closely related field;

• OR an equivalent combination of education and experience

PREFERRED QUALIFICATIONS

Preference may be given to candidates with a SHRM, HRCI/PHR, or IPMA-HR professional certification.

PHYSICAL DEMANDS

Ability to sit and stand for extended periods of time. Exhibit manual dexterity and hand-eye coordination to operate a computer, keyboard, photocopier, telephone, calculator and other office equipment. Ability to see and read a computer screen and printed material with or without vision aids. Ability to hear and understand speech at normal levels, with or without aids. Ability to communicate clearly. Physical ability to lift up to 15 pounds, to bend, stoop, climb stairs, walk and reach. Duties are normally performed in an office environment with a moderate noise level.

SPECIAL REQUIREMENTS

This position may require occasional travel. Applicants must have reliable transportation and be willing and able to perform all job-related travel. Possession and maintenance of a valid Oklahoma State Driver's License is also required.

Core work hours for the Oklahoma Tax Commission are Monday through Friday, 7:30am to 4:30pm. This schedule may require flexibility, including some weekends, based on the needs of the agency.

Telework may be required based on the needs of the agency, division, and section. If applicable, applicant must be willing and able to work BOTH on-site and telework at an off-site location, generally in the applicant's home. Applicant must have a secure internet connection and a dedicated telephone (landline) or smart phone device during scheduled working hours.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.