Airport Services Contract Administrator - Denver International Airport

About Our Job

With competitive pay, great benefits, and endless opportunities, working for the City and County of Denver means seeing yourself working with purpose - for you, and those who benefit from your passion, skills and expertise. Join our diverse, inclusive and talented workforce of more than 11,000 team members who are at the heart of what makes Denver, Denver.

What We Offer

The City and County of Denver offers a competitive salary commensurate with education and experience. New hires are typically brought into the organization between $70,000 - $106,000. We also offer generous benefits for full-time employees which include but are not limited to:

• A guaranteed life-long monthly pension, once vested after 5 years of service
• 457B Retirement Plan
• 140 hours of PTO earned within first year + 12 paid holidays, 1 personal holiday, 1 Wellness Day and 1 volunteer day per year
• Competitive medical, dental and vision plans effective within 1 month of start date

The City and County of Denver has announced furlough days, or unpaid days off, for most employees to meet a budget shortfall in 2025. There are two fixed furlough days for all limited (temporary positions with an end date) and unlimited (permanent) employees on August 29th, the Friday before Labor Day, and November 28th, the day after Thanksgiving. If you receive an offer for this position, your annual pay will determine whether you are required to take additional furlough days. Details will be discussed during the offer process for selected candidate(s).

Location & Schedule

In this position you can expect to work all on site Monday- Friday, standard business hours with the ability to respond to emergencies that may happen during nights, weekends, and holidays. This individual will report in person to Denver International Airport.

Who We Are & What You'll Do

About DEN

Denver International Airport (DEN) is the third-busiest airport in the United States and one of the top ten busiest airports in the world, connecting our community globally through flight and business. DEN is the primary economic engine for the state of Colorado, generating more than $36.4 billion for the region annually and employing nearly 40,000 people. At DEN, we are committed to fostering a diverse, inclusive and equitable workplace. We celebrate individuality and uplift all races, ethnicities, gender identities, national origins, ages, abilities, religion, and LGBTQIA+ communities. We know that our diversity makes us stronger, and we strive to keep diversity, equity and inclusion at the center of all that we do.

We are seeking highly-skilled, self-motivated team players with outstanding relationship-building, problem-solving, and negotiating skills to perform duties in contracts and be the face of the airport to many vendors and contractors. The Contract Administrator (CA) will be responsible for managing and monitoring contract requirements and performance within the O&M Contract Administration Department. The CA will be responsible for ensuring compliance with contract terms, city ordinances, and DEN rules and regulations. This role will be responsible for the scope of work development, program development, contract management, and contract negotiations for contracts related to programs such as Janitorial, Window Cleaning and Maintenance Services. The Contract Administrator will work at DEN in a fast-paced environment, working with different groups or divisions such as the Office of Economic Development, Contractors, federal governing agencies, Business Management Services, Finance, and many other divisions internal and external to DEN. The Contract Administrator will be responsible for ensuring contract requirements are aligned with current industry best practices. You will have the chance to train with other Contract Administrators to learn DEN's process for preparing and executing change orders, schedule of values, auditing invoices against professional service contracts, and performing daily document control for a variety of professional services contracts. In order to succeed at this position, you must be highly organized, have strong analytical skills, communicate effectively, and be comfortable multitasking the myriad of different projects you are in charge of at any one time.

Additionally, as an Airport Services Contract Administrator, you can expect to:

• Develops, documents, and establishes policy for all necessary contractual parameters, including types of vendors and services, space allocation, and construction requirements as related to the Airport Services department. Acts as a liaison to the City Attorney's Office and the Business Management Services office. Follows prospective contracts throughout Request for Proposal, contracting, and close-out processes, and coordinates actions for breach of contract situations.
• Coordination with Contractors to ensure that pay applications and payments are accurate and processed promptly. This includes, but is not limited to, staffing and time reports, and completing forms as required for
• Tracks and responds to market changes, works with stakeholders, determines operational or other efficiencies for improving performance, and prepares reports and recommendations for management. Coordinates regularly with program administrators, contract staff, and other departments to identify, lead and support new traditional and non-traditional methods for program management and growth.
• Negotiates the final terms of contracts, which may include developing expenditure agreements, and manages contracts of specific vendors, professional services, or construction projects. Coordinates work with Project Managers to establish performance schedules and monitor metrics.
• Provides technical guidance to staff and contractors, recommends, and coordinates the implementation of policies and procedures for assigned functions, and assists in developing new policies and procedures.
• Performs on-site investigations to verify compliance to contract, including pricing and employment rules and regulations, approves or denies adjustments, responds to inquiries and audits, and re-inspects as necessary.
• Makes presentations to contractors, city department heads, concession operators, and public interest groups and provides information on contract policies and procedures and general business management.
• Maintains a tracking system of contract files throughout the term of the contract, archives all resource documents, and completes reports for management on contractor performance.
• Reviews and ensures the quality of the work meets or exceeds the contractual requirements. Coordinates internal review meetings monthly and recommends contract renewals, extensions, amendments, and modifications to management.
• Reviews contractors change requests and their proposals for accuracy and conformance to the contract and arrange negotiation meetings with the contractor and project manager. Processes changes to the contract. Prepares specifications for inclusion in contract documents. Completes all information and forms necessary to advertise and procure a contract.
• Manges various on-call service contracts. Responsibilities include managing contract capacity, task order issuance, contractor performance, and invoicing. When applicable the Contract Administrator will perform on-call task order quote/solicitation aka "mini bid" procedures when issuing a task order for a project that can be performed by multiple contractors.
• Manage the DEN provided consumable program. This includes forecasting budget and burn rates for the fiscal year. Placing weekly orders that align with passenger levels. Operate powered pallet lift and forklift equipment for movement of supplies within various storage locations across the facility.
• Drive pilot programs for customers facing initiatives. Responsibilities include, but are not limited to, identifying the best product, maintaining adequate stock, restocking product/dispensers, tracking customer satisfaction, tracking inventory, and generating reports for permanent implementation.

What You'll Bring

We value diversity of ethnicity, race, socioeconomic status, sexual identity, gender, religion, language, ability, and experience and exemplify this through the makeup of our team at all levels. You'll be right at home here if you cultivate strong relationships and push yourself, your work, the people around you and Denver to the next level.

Our ideal candidate has some or all the following experience, skills, and characteristics:

• Excellent written and verbal communication skills, and ability to present to and learn from diverse audiences
• Ideal candidate will be a strategic, innovative, analytical problem-solver who constantly and consistently improves the performance and quality of operations
• Results-oriented, self-driven to contribute to a high-performing team
• Experience adapting to setbacks and changes in work assignments and ways of doing work
• Proven experience and a track record of delivering savings, understanding contract terms, and conditions, equity, diversity, inclusivity, and value to the organization

Required Minimum Qualifications

• Education requirement: Bachelor's Degree in Business Administration, Public Administration, Political Science, Management, or a related field.
• Experience Requirement: Three (3) years of professional experience performing contract negotiation, contract administration, or conducting research and analysis in an area such as budget, compliance issues, or accounting.
• Education/Experience Equivalency: One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education.
• Additional appropriate education may be substituted for the minimum experience requirements.
• License/Certifications: By position, requires a valid Driver's License at the time of application.
• Licenses and certifications must be kept current as a condition of employment.

Internal Candidates Only: Please note that probationary employees are not eligible to apply to open positions until they've successfully passed probation. Please only apply if you have already passed probation.

Application Deadline

This position is expected to stay open until 10/07/2025. Please submit your application as soon as possible and no later than 10/06/2025 at 11:59 PM.

FBI Background Check: FBI criminal background check is required for all positions at Denver International Airport (DEN). Employees are also required to report any felony convictions and/or moving violations to maintain this clearance and be eligible for continued employment. By position, a pre-employment physical/drug test may be required.

About Everything Else

Job Profile

CA0751 Contract Administrator

To view the full job profile including position specifications, physical demands, and probationary period, click here.

Position Type

Unlimited

Position Salary Range

$67,161.00 - $110,816.00

Target Pay

$70,000 - $106,000/Based on Education and Experience

Agency

Denver International Airport

Redeployment during Citywide Emergencies

City and County of Denver employees may be re-deployed to work in other capacities in their own agencies or in other city agencies to support core functions of the city during a citywide emergency declared by the Mayor.

The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.

It is your right to access oral or written language assistance, sign language interpretation, real-time captioning via CART, or disability-related accommodations. To request any of these services at no cost to you, please contact Jobs@Denvergov.org with three business days' notice.

Applicants for employment with the City and County of Denver must have valid work authorization that does not require sponsorship of a visa for employment authorization in the U.S.

For information about right to work, click here for English or here for Spanish.