Asset Management Program Manager

JOB TITLE:

Asset Management Program Manager

JOB CLASS NUMBER:

ADM 176

PAY GRADE:

G18

FLSA STATUS:

Exempt

BUSINESS UNIT NAME:

Utilities

REPORTS TO:

Assistant Director of Utilities

SUPERVISORY WORK:

Supervises

SUMMARY

This is an Asset Management Program Manager position responsible for all aspects of the Utilities Division's asset management program. This position reports to the Assistant Director of Utilities Operation and Maintenance Engineer and may supervise staff intermittently. Oversees the means and methods for collecting, analyzing, and reporting on data used to support complex risk-based decision making using accepted asset management principles and practices; develops and coordinates data collection programs related to Utilities business operations; supports strategic planning and prioritization and oversees use of specialized software for data collection and reporting. Oversees work of staff in documenting business processes and adoption and use of continuous improvement processes.

ESSENTIAL RESPONSIBILITIES

• Intervene at strategic points in an asset's normal life cycle to extend the expected service life, and thereby maintain its performance.
• Plans, organizes, and directs the operations of the Asset Management Program. Oversees the development and implementation of an asset management program which incorporates a comprehensive computerized work management system. Schedules and prioritizes work activities; makes necessary arrangements for technical resources, procedures, manuals, supplies, equipment, budget management, planning and oversight and staffing.
• Creates, edits and updates the City of Amarillo Asset Management Plan
• Provides training and technical guidance in asset management principles and decision-making processes; assists leadership in business process documentation and improvement.
• Develops or oversees the development of recommendations on prioritized strategic maintenance and capital project programs for utilities infrastructure using historical, current use, condition, replacement costs, maintenance costs and other data consistent with asset management principles and best practices.
• Maintain sufficient familiarity with utilities asset management software to be able to advise Utilities Division leadership as they assess packages.
• Organizes and directs the operation and maintenance of the computerized work management system to meet business needs and facilitate long range strategic planning.
• Become familiar with each type of asset owned by the Utilities Division and be able to define discrete parts for inclusion in the asset management database.
• Work with Division staff to develop a list of common tasks performed by Division staff and define each in the asset management database.
• Develop standard reports and include in the asset management database.
• Develop custom reports as requested
• Work with Utilities Business Administrator to ensure salaries and other costs are up to date in the asset management database.
• Work with Division staff to include preventative maintenance tasks, including inspections, in the asset management database, and to generate work orders based on this.
• Work with Division staff to develop materials inventory and ensure it is constantly updated.
• Work with Division staff to develop and maintain inventory of tools and equipment.
• Recommends preliminary annual budget for the section. Forecasts funds needed for staffing, equipment, and projects; monitors and approves expenditures; recommends adjustments as necessary.

MINIMUM REQUIREMENTS

Requires a broad knowledge of engineering computer applications, and water and wastewater infrastructure. A bachelor's degree (business administration, urban planning, geographic information systems (GIS), civil or mechanical engineering, computer sciences or a related field) is required. A valid class C Texas Driver's License is required. The City may consider all education and work experience to determine applicants' qualification level.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of asset management principles along with multiple software application packages such as Cartegraph Asset Management, Cityworks, Lucity, AssetWorks, Infor EAM, IBM Maximo, Accela, ArcGIS, SAP Enterprise Asset Management (SAP EAM) Maintenance Management Software, MS Word, MS Excel, MS Access, and general database management software.
• Skills in Interpersonal skills for establishing and maintaining effective working relationships. Teaching, presenting and communicating concepts and principles of asset management to City staff with a wide and diverse range of backgrounds and skill set. Written and oral communication skills for working with a diversity of personnel, public officials, and citizens.
• Ability to read, use, and understand information in multiple formats such as Geographical Information System (GIS), Global Positioning System (GPS), utility mapping, surveys, construction plans and specifications, and record drawings. Work accurately and effectively in an atmosphere of frequent interruptions. Plan and work independently with minimal supervision.

ADA PROFILE

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this position. Most of the tasks will be performed in an industrial environment. The employee must be able to traverse uneven ground, climb ladders, and access every area of each plant, lift station, manhole and/or other sites where infrastructure in located. While performing the duties of this Job, the employee is required to exert up to 30 pounds of force regularly to lift and/or move objects. The employee must also walk, hear, feel, speak, see, and talk. Also requires the ability to make rational decisions and perform repetitive motions.

WORK ENVIRONMENT

The employee works in a dynamic environment that requires being sensitive to change and responsive to changing goals, priorities, and needs. Work hours, Days, Overtime or Extended Hours. Primary work is indoors, employee may have to work in environments when they are exposed to elements. Primarily will work 8:00AM-5:00PM with the ability to occasionally perform software updates after hours.

The City of Amarillo is an Equal Opportunity employer and encourages applications from eligible and qualified persons regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status, in compliance with applicable federal, state and local law.

The City of Amarillo provides reasonable accommodations to applicants with disabilities on a case by case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Office at 806-378-4294.