Asset Specialist 1 Or 2

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Job Posting Title:

Asset Specialist 1 or 2

Position Type:

Professional / Unclassified

Department:

LSUAM FA - Proc- PM - Operations (Jason W Whitfield (00002533))

Work Location:

River Road Annex Building

Pay Grade:

Professional

Job Description:

Asset Specialist 1

Job Summary:

This position assists in the operation of a large and complex Property Management, Surplus Inventory and Fleet Management System for Louisiana State University, including but not limited to the main campus, LSU Alexandria, LSU Eunice, LSU Shreveport and LSU Ag Center.

Job Responsibilities:

25%-Responsible for tagging and adding trackable assets to the university's moveable property inventory. Works independently to identify taggable equipment acquired through various channels by using reporting and other available methods. Schedules his/her own appointments, meets with end users to inspect assets, understand the function and relationship to other equipment, affix inventory tags, obtain photos and record details. Understands and applies fixed asset accounting principles and LAC Title 34, Part VII to make appropriate tagging decisions. Makes informed and accurate determinations on whether an acquisition is assigned a single tag or several tags when components are involved, and whether an item is to be deemed a standalone asset or an upgrade to existing equipment. Understands and considers the impact on capitalization and financial reporting when making decisions. Replaces tags on older equipment as necessary.

25%-Responsible for adding new acquisitions to fixed asset database, with a concentration on orders with a single funding source, and/or acquisition cost up to $25,000. Uses invoices and other sources to determine the correct acquisition cost of assets. This requires understanding and application of Title 34, Part VII, and university and state policies, and often involves making pro-rata calculations to allocate shared costs among several (but not all) assets on a single invoice. Seeks additional information and/or clarification from departments when necessary in order to make an accurate determination of cost and other decisions, and is effective in resolving.

15%-Maintains keen awareness of university and state policy requirements and observes potential compliance issues when on campus, asks appropriate questions and takes action to correct discrepancies. Researches and resolves various inventory issues, whether self-identified, or through audits, annual inventory or other channels. Uses critical thinking skills and upholds high standard to safeguard the accuracy of data and preserve integrity of processes. Maintains excellent documentation of the basis for decisions.

15%- Uses Inventory Scanning Application to assist with completion of annual physical inventory. Provides support to campus users to troubleshoot common technical issues with the mobile and desktop platforms. Processes requests for replacement tags, serial number updates and location changes and prepares data for import into the fixed asset database. Locates missing equipment by using all available resources. This includes combing multiple legacy system records, hard copy files and electronic correspondence to find user/location clues, and identifying and contacting persons with knowledge of the assets in question. Conducts strategic physical searches based on findings.

10%-Provides support to campus fleet managers in proper completion of MV3 and MV4 forms and entry of monthly fuel/mileage into the state asset system. Assists with periodic fleet compliance audits.

10%-Provides assistance to asset custodians with the surplus/disposal process. Helps make appropriate disposal method determination, obtain trade-in and other approvals from LPAA, or grants/denies approval within LaGRAD autonomy.

Minimum Requirements:

Bachelor's degree. LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply- a degree is not required as long as the candidate meets the required years of experience specified in the job description. Physical ability & eye-hand coordination necessary to use a computer terminal, office equipment; ability to drive a vehicle and walk moderate distances on campus and up/down stairs. Ability to bend down when affixing tags to equipment. Ability to lift up 35-50 pounds (occasional). Due to the nature of this position and/or position responsibilities this position shall be subject to drug/alcohol testing in accordance with University Permanent Memorandum 33/Policy Statement 67. Maintain a valid Louisiana class E drivers license

Preferred Qualifications:

Bachelor's degree. In lieu of an Accounting or Finance degree, some coursework in Accounting or Finance is preferred; understanding of basic accounting and fixed asset principles. Excellent communication & organizational skills. Professional level experience in a Property/Fleet Management operation, inventory control, business office operation, and/or related field. Physical ability & eye-hand coordination necessary to use a computer terminal, office equipment; ability to drive a vehicle and walk moderate distances on campus and up/down stairs. Ability to bend down when affixing tags to equipment. Ability to lift up 35-50 pounds (occasional).

Asset Specialist 2

Job Summary:

This position assists in the operation of a large and complex Property Management, Surplus Inventory and Fleet Management System for Louisiana State University, including but not limited to the main campus, LSU Alexandria, LSU Eunice, LSU Shreveport and LSU Ag Center.

Job Responsibilities:

25%-Responsible for tagging and adding trackable assets to the university's moveable property inventory, with a focus on research and other complex equipment, including multi-component systems. Works independently to identify taggable equipment acquired through various channels by using reporting and other available methods. Schedules his/her own appointments, meets with end users to inspect assets, understand the function and relationship to other equipment, affix inventory tags, obtain photos and record details. Understands and applies fixed asset accounting principles and LAC Title 34, Part VII to make appropriate tagging decisions. Makes informed and accurate determinations on whether an acquisition is assigned a single tag or several tags when components are involved, and whether an item is to be deemed a standalone asset or an upgrade to existing equipment. Understands and considers the impact on capitalization and financial reporting when making decisions. Replaces tags on older equipment as necessary.

25%- Responsible for adding all types of acquisitions to fixed asset database, including both single and multi-source funding, donations, and lease purchases, and acquisition cost up to $100,000. Uses invoices and other sources to determine the correct acquisition cost of assets. This requires understanding and application of Title 34, Part VII, and university and state policies, and often involves making pro-rata calculations to allocate shared costs among several (but not all) assets on a single invoice. Seeks additional information and/or clarification from departments when necessary in order to make an accurate determination of cost and other decisions, and is effective in resolving. Attentive to accounting-related issues such as asset classification and function, and works closely with Financial Accounting and Reporting when appropriate to ensure accuracy.

15%- Maintains keen awareness of university and state policy requirements and observes potential compliance issues when on campus, asks appropriate questions and takes action to correct discrepancies. Researches and resolves various inventory issues, whether self-identified, or through audits, annual inventory or other channels. Uses critical thinking skills and upholds high standard to safeguard the accuracy of data and preserve integrity of processes. Maintains excellent documentation of the basis for decisions.

15%- Uses Inventory Scanning Application to assist with completion of annual physical inventory. Provides advanced support to campus users to troubleshoot technical issues with the mobile and desktop platforms, assist with reports, certification, and other inquiries. Consults with ITS when necessary for resolution of bugs or other issues. Processes requests for replacement tags, serial number updates and location changes and prepares data for import into the fixed asset database. Responsible for performing imports into asset system, reviewing error logs and ensuring successful outcome. Locates missing equipment by using all available resources. This includes combing multiple legacy system records, hard copy files and electronic correspondence to find user/location clues, and identifying and contacting persons with knowledge of the assets in question. Conducts strategic physical searches based on findings.

10%- Oversees entry of monthly fleet data into the state's asset system. Manages the timeliness of entries by department personnel by monitoring and reaching out to delinquents. Elevates as appropriate if patterns emerge. Maintains hard copy files for MV3 and MV4 forms, audits for accuracy and remediates errors. Acts as primary liaison between Procurement, campus departments, Louisiana Property Assistance Agency (LPAA) and Office of Motor Vehicles (OMV) on fleet issues. With Procurement, facilitates all aspects of the vehicle acquisition and trade-in process. Tags and adds new fleet vehicles to asset system. Assists with vehicle registration and title process. Performs periodic campus fleet compliance audits.

10%- Responsible for surplus/disposal process, including reconciling the state and university asset systems to ensure they are in sync. Reviews completed Action Requests against state asset system and initiates corresponding disposal in university asset system. Responsible for determining appropriate asset disposal method among wide range of options, including retaining for redistribution on campus, surplus to LPAA, scrap/recycle, or trade-in against purchase of new equipment.

Minimum Qualifications:

Bachelor's degree with 2 years in fixed asset or inventory management in a university or similar organizational environment. Some coursework in Accounting or Finance, or related work experience; understanding of basic accounting principles. High proficiency in Microsoft Excel required for this position, including experience using lookups to merge multiple files. LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply- a degree is not required as long as the candidate meets the required years of experience specified in the job description. Due to the nature of this position and/or position responsibilities this position shall be subject to drug/alcohol testing in accordance with University Permanent Memorandum 33/Policy Statement 67. Maintain a valid Louisiana class E drivers license

Preferred Qualifications:

Bachelor's degree in Accounting or Finance with experience in fixed asset accounting. High proficiency in Microsoft Excel, including use of lookups to merge multiple files and compare data.

Additional Job Description:

Special Instructions:

Please submit cover letter, resume, transcripts if applicable and 3 references.

For questions or concerns regarding the status of your application or salary range, please contact Jason Whitfield at 225-578-7136 or jwhitf1@lsu.edu.

Posting Date:

October 24, 2025

Closing Date (Open Until Filled if No Date Specified):

February 11, 2026

Additional Position Information:

Background Check- An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits- LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

LSU is an Equal Opportunity Employer.

All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university's ability to employ individuals in certain positions.

HCM Contact Information:

For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.