Assistant Director Of Operations, Pierson College

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Salary Range

$68,000.00 - $120,500.00

Overview

Under the direction of the Head of College and the Director of Operations, develops and manages the financial and administrative operations for Pierson College. Works as part of a team with Head of College, Residential College Dean, Senior Administrative Assistants, Service Assistant and other appropriate University departments to facilitate the smooth functioning of Pierson College's residential college activities.

The Assistant Director of Operations oversees the administrative services of the Residential College, including financial planning, and collaborates with university partners on ensuring optimal services to the colleges as it relates to facilities operations, capital projects, sustainability, dining, and grounds. Develops and manages financial, business, and administrative operations for a Residential College in collaboration with the Head of College. In addition, the Assistant Director of Operations works collaboratively with community stakeholders to create and maintain a safe and supportive college for students and permanent residents.

Work performed in person, on campus. This is Full Time, 11-month Part Year role.

Required Skills and Abilities

1. Excellent communication, interpersonal and organizational skills.

2. Proven ability to work independently, multi-task, use good judgment and work under pressure to meet deadlines.

3. Demonstrate strong analytic and problem-solving skills. Demonstrated knowledge of budgets and principles of business practices.

4. Excellent computer skills with proficiency in such programs as MS, Excel and Access.

5. Appreciation and respect for principles of diversity, equity, and inclusion. Ability to engage with diverse individuals (age, gender, nationality, race/ethnicity, profession, sexual orientation, etc.).

Preferred Skills and Abilities

Experience preparing budgets, forecasts and financial plans; experience integrating multiple pieces of financial information to identify themes, trends, and issues. Demonstrated experience in managing relationships and influencing outcomes. Demonstrated creativity and effectiveness in a complex organization.

Principal Responsibilities

1. Financial Administration Analysis & Reporting:

• Chief financial steward of the RC under the direction of the Director of Finance
• Oversees administrative services.
• Ensures fiduciary compliance.
• Identifies available financial resources (current/future); recommends how to deploy efficiently to support unit objectives.
• Follows fiscal processes within their College:

o Monitoring the budget & providing variance analysis

o Analyzing reports

o Administering student awards

2. Administrative Services Oversight & Point Responsibilities:

Collaborates/Coordinates with internal & external service providers with responsibilities that include:

• Oversees projects & ensures accurate appraisal of necessary work.
• Manages workflow & compliance.
• Provides information to residents with services related issues.
• Advances the properties in collaboration with stakeholders to continue to keep services & spaces innovative, & relevant
• Coordinates & authorizes access to various areas of the college.
• In collaboration with campus partners & college colleagues, manages the moving in & out of residents, including undergraduates, faculty, the RC Dean & the HOC
• Manages new RC staff operational onboarding.
• Works with Dining to collaborate on college events.
• In collaboration with ITS, maintains technology platforms.

3. Strategic Resourcing:

• Partners with the HOC to shape the college's operational priorities & support the strategic planning process.
• Recommends & supports the development of resources needed to achieve short-term & long-term goals.
• Coordinates with Development to facilitate integration of gift opportunities.

4. Event Coordinating:

• Collaboratively develops a long-range plan for workshops, programs & events which addresses the needs & interests of the students, HOC & Dean of the RC.
• Creates scripts & composes remarks, communications, & introductions for the HC Maintains a flexible & fluid schedule to provide hands on support.

5. Staff Supervision & Management:

• In lockstep with HOC & RC Dean expectations, provides guidance & supervision to the RC Administrative non-exempt employees. Approves staff timesheets & time-off requests.
• Manages recruitment process & participates with the HOC & the RC Dean in the selection & hiring of permanent staff.
• Provides training, development and participates in feedback for all non-exempt employees.
• Supports the oversight & direction of the RC student support teams who staff the many positions required to manage the college space & events.

6. YC Committee Membership & Support:

• Serves on a variety of committees focusing on changes & challenges affecting both YC & the residential system
• Collaborates with committee members & service providers.

7. Risk Management Compliance & Safety:

• Works closely with department affiliates & campus partners to continue growing the resources & relationships that foster an environment where the physical well-being & safety of students in the college is a priority.
• Develops & maintains a set of emergency response protocols.
• Responds to emergency situations as appropriate during both working & off-hours.
• Upon request, provides time-sensitive council & troubleshoots during moments of crisis.

8. RC Fellowship Support:

In collaboration with the administrative team, champions a fluid RC fellowship program:

• Creates opportunities for funding outreach in collaboration with YCDO & Development
• Manages distribution of information & intake of grant applications
• Forms or supports committee intended to deliberate on grant gift approvals & rejection.
• Ensures staff accurately distributes funding letters & grant money

Required Education and Experience

Bachelor's degree and minimum of four years of related experience, including demonstrated leadership, project management and/or supervisory experience; or equivalent combination of education and related experience.

Required License(s) or Certification(s)

Required License(s) or Certification(s):

Physical Requirements

Physical Requirements:

Job Posting Date

01/23/2026

Job Category

Professional

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Manager; Program Leader (P5)

Time Type

Full time

Duration Type

Staff

Work Model

On-site

Location

261 Park Street, New Haven, Connecticut

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate's qualifications, experience, skills, and education in relation to the position requirements, along with the role's grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.