Assistant Short Term Missions Coordinator
All Things HR, LLCLynnwood, WA
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Job Description
Assistant Short-Term Missions CoordinatorChristian Veterinary Mission (CVM) is a non-profit organization centered on Christ andcomprised of veterinary professionals and students who glorify God by using their veterinaryskills within their local communities and around the world.Animals serve as a bridge to building relationships. Whether in an urban clinic in America, aveterinary school in Bolivia, the countryside of Mongolia, or while serving the Navajo Nation,connections are formed through the care of animals. Trust is established, hearts are opened,and the gospel of Jesus Christ can be shared. To learn more about us, visit www.cvm.org.The Assistant Short-Term Missions Coordinator will work collaboratively within CVM’s MissionsDepartment to support the financial records of individuals traveling across cultures both in theUS and overseas on a short-term basis. This role involves assisting the CVM Short-TermMissions Program with accounting tasks, data entry, financial reporting, management of shorttermfinancial accounts to facilitate the work of Short-Term Missions participants,communicating with volunteers, and being an ambassador for short-term missions. Applicantsshould have a strong desire to engage in the Great Commission as described in the Bible inMatthew 28:18-20 by supporting, assisting, and praying for those who participate in CVMmissions. A strong desire to organize volunteers and coordinate groups preparing for missiontrips to make a kingdom difference should be paramount.The preferred location for this position is the CVM office located in Lynnwood, Washington(north of Seattle). An applicant currently residing in the continental United States (excludingCalifornia, New York, Alaska, and Hawaii) may also be considered as a remote worker.Occasional travel to CVM conferences, meetings, and mission locations is expected. Thisposition reports to the Short-Term Missions Coordinator and liaises with the CVM Accountingdepartment. CVM intends to use information from a third-party background check to makeemployment decisions. The candidate offered conditional employment must complete thebackground check.Wage and Benefits:The wage range for this position is $23-28/hour, depending on experience. This is a full-time(40 hours/week), non-exempt position. Additionally, CVM offers full benefits, including medical,dental, vision, paid holidays, paid time off, and participation in a 403b retirement plan.What we want you to do in this position:______________________________________________________________________________Collaborate with the Short-Term Missions team to provide financial and administrativesupport to mission volunteers:• Create and accurately manage all STM fundraising accounts• Promptly collect and record financial data• Communicate well with hosts and trip leaders about the required volunteer trip fees• Reimburse volunteers promptly a`er a trip concludes• Maintain financial accountability and organizaaon for nearly 1,000 volunteers on a totalof more than 100 trips to 30 countries annually• Purchase emergency medical insurance for all volunteers• Manage trip paperwork and communicate well with volunteers regarding missingdocuments and fundsSupport the overall ministry of CVM:• Promote a Biblical understanding of Chrisaan missions and paracipate in the GreatCommission through logisacal support.• Meet with CVM consatuents to represent CVM’s mission program.• Paracipate in staff meeangs, planning, and devoaonal acaviaes.• Affirm and support CVM’s Core Organizaaonal Documents throughout all areas of work.What we want you to bring to this position:______________________________________________________________________________Commitment to Organizational Values and Mission: A commitment to Christian missions andwillingness to abide by CVM’s Vision, Mission, Values, Statement of Faith, and Commitment ofChristian Conduct. Details can be found at www.cvm.org/our-story.Education: Associate’s degree or higher from an accredited college or university recognized bythe US Department of Education. A degree in accounting, Christian ministry, missions, orinternational development is preferred. Related experience may be substituted on a year-byyearbasis for equivalence.Experience: A minimum of 2 years of administrative experience, knowledge, and demonstratedsuccess in basic accounting. Experience with accounting software and Excel databasemanagement is preferred. International missions experience and familiarity with aspects ofinternational travel and various cultures.Technical Skills: High competency in Microsoft Excel, Word, Outlook, and other relatedsoftware programs that would allow proficient database management, mail merging, electronicfiling, and mass document management. Willingness to learn and use software systems such asour Customer Relationship Management donor database (Site Stacker), accounting (SageIntacct), and others as necessary. Online communication systems such as Zoom and MicrosoftTeams are used regularly.Other Skills and Abilities:• If not in the Lynnwood, WA office o Ability to successfully work remotely via consistent and reliable internet access and within a designated physical workspace free of distracaons and hindrances o Ability to maintain scheduling availability during Pacific Time Zone working hours. o Ability to modify schedule as needed to accommodate staff/volunteer meetings across the US and international time zones, which may include evenings and occasional weekends. o Ability to travel 1-2 times per year to Lynnwood, WA and other Locations• Excellent attention to detail and organization• Ability to work alone and be a self-starter• Excellent Communication skills, both written and verbal• Ability to have multiple phone conversations with volunteers each week and respectfullyand quickly respond to a high volume of emails daily• Ability to prioritize and multitask• Ability to meet deadlines• Excellent customer service• Ability to participate in one short-term trip every other year• Strong desire to see Christ shared through both short- and long-term missions• Passion for organizing volunteers and coordinating groups preparing for mission tripsthat will make a kingdom impact
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