Associate Director, Academic And Administrative Affairs

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Salary Range

$90,000.00 - $165,750.00

Overview

The Associate Director, Academic and Administrative Affairs reports to the Senior Director of the specialty services integrated business office which is affiliated with the Departments of Obstetrics, Gynecology & Reproductive Sciences, Urology, Emergency Medicine and Ophthalmology. This position serves as the strategic academic and administrative partner to the department leadership of four departments at YSM. As the leader of academic and administrative support services for the departments with responsibility for management and oversight of the department faculty affairs and staff administration staff, this position identifies, mobilizes, and ensures that the department's faculty, students and staff receive high quality academic and administrative support in a manner compliant with University policies and procedures. Working in concert with the Senior Director and departmental management in the four departments, the Associate Director directs, plans and manages the faculty and staff affairs activities to ensure all related services are provided to the departments. Responsible for ensuring training and development for the faculty and staff affairs team.

This role is Hybrid, 3 days onsite/week.

Required Skills and Abilities

1. 5 years of progressively responsible experience in faculty affairs/academic administration.

2. Demonstrated experience supervising administrative staff and managing complex academic operations.

3. Strong organizational, communication, collaboration, and project management skills.

Preferred Skills and Abilities

1. Human resources experience.

2. Knowledge of development/implementation of standardized operating procedures (SOPs).

3. Master's degree in a related field.

4. Demonstrated experience with Workday.

5. Demonstrated experience with onboarding new employees; faculty and staff.

Principal Responsibilities

1. Strategic Partner: Achievement of the unit's mission and goals by working in close partnership with the unit leader, faculty, staff, students and service providers to develop and implement the unit's strategy. Understands and monitors external and internal factors influencing the unit's mission and goals. Plans for financial and non-financial resources required for the unit to achieve its goals. Supports, and when necessary drives, the unit's process for strategic planning with key faculty and staff. 2. University Citizen: Connect the unit and University through communication, alignment of priorities, implementation of initiatives, and active engagement on University administrative priorities. Effectively represents unit needs, challenges, and opportunities at the University level. Proactively shares knowledge and best practices with others. 3. Risk Management Administrator: Implement and maintain strong internal controls to provide reasonable assurance of effective and appropriate resource use, adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. Identify, communicate, address and escalate risks in a timely and appropriate manner to protect the assets, resources, information and reputation of the department and the University. 4. Talent Manager and Developer: Ensure the Unit employs effective practices for retaining, attracting and developing talent in line with University guidelines and contractual agreements. Ensure that all department staff participate in the University's performance management and career development processes. Cultivate a diversity of backgrounds and perspectives in the department. Assure that the department follows appropriate School and University policies and procedures related to Human Resources. 5. Academic and Administrative Services Leader: Ensure efficient and effective completion of all academic and administrative services provided to the department. Ensure high quality delivery of administrative services by providers outside the department, including human resources, information technology, procurement, student services, post-doctoral affairs and faculty affairs. Responsible for building and managing a team of high-performance administrative and financial professionals. Required Education and Experience 1. Bachelor's degree and 8 years progressive responsibility and experience four of which are in a leadership role or an equivalent combination of education and experience. 2. Demonstrated experience with complex strategic planning and resource allocation. 3. Demonstrated experience in managing relationships and influencing outcomes.

Job Posting Date

01/22/2026

Job Category

Manager

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Senior Manager; Senior Program Leader (M6)

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Location

50 Division Street, New Haven, Connecticut

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate's qualifications, experience, skills, and education in relation to the position requirements, along with the role's grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.