Associate Director, Planning - Ushd

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Salary Range

$124,000.00 - $206,500.00

Overview

Reporting to the Sr. Director of Capital Programs for Upper Science Hill Development with broad latitude to exercise a high level of independent judgment and initiative, provide leadership and coordination of planning, formulation, and design for renovation, alteration, and new construction projects. Provide senior-level planning and design for large-scale, complex building projects, including new construction, major renovations, and various types of campus studies. Manage all design consultants, other planners, and coordinate with construction project managers.

The Associate Director (AD) of Planning will have demonstrated leadership experience as the lead Architect or Owner Representative on a variety of project types, including research laboratories, with an additional 5 years' experience as a Team Leader. The AD will focus on the Upper Science Hill Development and will be responsible for providing direction to Planning team members and oversight of all phases of the supervisory process, including annual reviews and accountability for Team performance. The AD is responsible for managing design contracts and work products throughout all phases of work. Protect the University's financial interests through value engineering, cost and schedule control, life-cycle cost analysis & contract management. Lead the resolution of planning & technical conflicts to recommend cost-effective options & approaches. Uphold University Standards & policies and enforce design consultant contract terms.

Required Skills and Abilities

1. Excellent verbal & written communication skills. Ability to function successfully & collaboratively with members of the academic & scientific communities to understand & discuss specific lab research & academic needs. Ability to work within a project team structure.

2. Proven ability to develop planning solutions & participate in the resolution of planning & technical issues, recommend cost-effective options & approaches, and negotiate additional service requests from consultants. Ability to synthesize technical programmatic needs, develop alternative planning solutions to use as tools for establishing design

3. Proven knowledge of architectural, engineering, and construction technology, theory, practices, and principles. Experience with institutional lab buildings, historic structures, large-scale capital construction programs, and project management responsibility. Knowledge of building codes, zoning ordinances, and related regulations

4. Knowledge of project development, execution, and budgeting. Knowledge of financial practices, including capital and strategic planning, and life-cycle cost analysis. Ability to use CAD, Bluebeam, and Microsoft Office Suite.

5. Well-developed organizational, analytical, oral, and written communication and managerial skills, and the ability to process multiple projects, set priorities, and work independently to meet objectives. Ability to establish priorities and follow through on projects, paying close attention to detail with minimal supervision.

Preferred Skills and Abilities

1. Experience with laboratory/research institutional/academic building types and large-scale construction programs.

2. Valid Professional Architectural registration.

Principal Responsibilities

1. Direct the work of Planners assigned to complete planning studies, formulations and design of projects. Provide design direction on all projects as required. Ensure that formulation and design activities accurately reflect the planning intent and aesthetic character for Planning and Construction projects as well as accurately reflecting schedule, cost and implementation factors as agreed with the Director and Associate Director, Construction. 2. Establish priorities for the allocation of design resources. Responsible for the Planning groups formulation and design process to deliver required planning studies and reports. Participate in yearly performance evaluation of assigned Planners. 3. Act as a liaison between project architects, or other consultants, various building committees and staff members to provide continuity of agreed to formulation scope, schedule and budget through all phases of a project. 4. Prepare, direct and present comprehensive Departmental planning, implementation and financial strategies for occupancy and growth including; existing space utilization, programming, project formulation, design development, and other evaluations for new building construction. Manage approval authorizations by preparing succinct presentations that distill complex project issues into distinct, clear options, thereby allowing for informed and timely decision-making. 5. Manage the requests of faculty and staff, soliciting appropriate input for development of projects and programs while ensuring plans and programs comply with University objectives. Negotiate, manage and review consultant activity, assist in the in the selection of designers and construction contractors for a uniform selection, bidding and contracting process. 6. Prepare and administer agreements for professional services and vendors required for successful completion of a project. Ensures projects in the planning phase are completed within the approved budget and schedule and conform to applicable codes and zoning ordinances. Manage and review the progress and quality of the work performed by outside and in-house consultants. 7. Develop planning models based on the needs of department, refining projects parameters and priorities, identifying scope and budget. Provide information and recommendations on physical and comprehensive planning and design issues, large scale planning studies, and special facilities planning topics. 8. For select projects, manage and direct the work of a project design/management team in carrying out the following typical responsibilities: Refine project scope and budget; manage the involvement of other operating units; report to the School administration regarding project status; and oversee project from the completion of project formulation through occupancy and turnover. 9. Interact with Yale committees, Deans, Department Heads, administrators and staff from University departments to consult, confer and advise on institutional capital project issues, to obtain approval for programs, to develop programs/projects, to provide progress reports and coordination, to obtain review and approval of plans and budgets for implementation. 10. Provide advice and judgment in assuring capital projects conformity with appropriate building and life safety codes, University Standards and departmental policies and procedures. Exercise professional judgment in protecting the University's financial interest through value engineering, cost and schedule control, and life cycle cost analysis. Participates in the resolution of planning and technical conflicts and recommends cost effective options and approaches. Uphold University Standards & policies. Required Education and Experience Bachelor's degree in architecture, urban or regional planning, urban design, civil engineering, or related field, and ten years of related experience in planning, design and project management, or an equivalent combination of experience and education. Required License(s) or Certification(s) Required License(s) or Certification(s): Physical Requirements Physical Requirements:

Job Posting Date

01/27/2026

Job Category

Manager

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Senior Manager; Senior Program Leader (28)

Time Type

Full time

Duration Type

Staff

Work Model

On-site

Location

2 Whitney Avenue, New Haven, Connecticut

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate's qualifications, experience, skills, and education in relation to the position requirements, along with the role's grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.