Automotive Office Assistant

Position Summary:The Automotive Office Assistant provides administrative and accounting support to ensure the smooth daily operation of the dealership office. This role requires strong organizational skills, attention to detail, and the ability to work efficiently in a fast-paced automotive environment.

Essential Duties and Responsibilities:

• Assist with accounts payable and accounts receivable processing

• Enter invoices, reconcile statements, and prepare checks for payment

• Process daily deposits and maintain accurate financial records

• Support vehicle deal funding, including verifying contracts and documentation

• Assist with title and registration paperwork as needed

• Maintain organized filing systems for accounting, sales, and compliance documents

• Answer incoming phone calls and direct inquiries appropriately

• Provide general clerical and administrative support to office staff and management

• Ensure compliance with dealership policies and applicable regulations

Qualifications:

• High school diploma or equivalent required

• Prior automotive dealership office experience preferred

• Basic accounting knowledge and administrative experience

• Strong attention to detail and accuracy

• Ability to multitask and meet deadlines

• Proficiency in Microsoft Office (Excel, Word, Outlook)

• Experience with dealership management systems (CDK, Reynolds & Reynolds, Dealertrack, etc.) a plus

• Strong communication and interpersonal skills

Work Environment & Physical Requirements:

• Office-based position in a fast-paced dealership environment

• Prolonged periods of sitting and working at a computer

• Ability to lift and file documents as needed