Executive Assistant To The Sr. Office Director

This position is located at our Bowe Business Group support center in Eau Claire, WI.

Executive Assistant to the Sr. Office Director

Position Summary

The Office Director Assistant provides high-level administrative and operational support to the Office Director and key leadership staff. This position ensures smooth and efficient day-to-day office operations, supports various departments with reporting, compliance, and document handling, and acts as a liaison between administrative and financial functions. The ideal candidate will be detail-oriented, proactive, and comfortable working in a fast-paced environment.

Compensation and Benefits

Starting pay for this position will be $22-$25 + (entirely dependent on experience and job history). This position is full-time.

Full-time Employee Benefits:

• Health insurance
• Dental insurance
• Vision Insurance
• Disability insurance
• Life insurance
• Retirement + company matching
• Free meals and discounts
• Paid Time Off

Essential Duties and Responsibilities

• Order and maintain office supplies; sort and distribute mail.
• Perform bank runs, errands, and receptionist duties as needed.
• Organize important documents and digital files.
• Support HR with applicant screening and interview coordination.
• Assist with meetings, month-end reporting, and accounts payable tasks.
• Help with property tax and real estate tax for multiple entities
• Maintain stock of laser checks
• Verify wires, reconcile various accounts (as needed), and assist with finance month end close as needed.
• Process reimbursements across all companies
• File annual reports, permits, DOT filings, and renew licenses.
• Reconcile health insurance and insurance reports.
• Arrange executive travel and accommodations as needed.
• Maintain professional records and assist with basic bookkeeping.
• Provide backup support for senior leaders and assist on special projects.
• Coordinate DocuSign routing, vendor services, and office maintenance.

Qualifications Required Skills & Abilities

• Organized, self-directed, and proactive in anticipating office needs
• Strong interpersonal and communication skills
• Ability to manage multiple projects with varying deadlines
• Tech-savvy with experience using Microsoft Office Suite and Google Workspace
• High attention to detail with excellent recordkeeping habits
• Familiarity with accounting support tasks and business office procedures
• Able to maintain confidentiality and handle sensitive data professionally

Education and Experience

• High school diploma required; Associate's degree in Business or related field preferred
• 3+ years of experience in administrative support, office coordination, or finance support roles
• Familiarity with compliance-related tasks or regulatory filings is a plus

Physical Requirements

• Prolonged periods of sitting and working at a desk/computer
• Must be able to lift up to 15 pounds
• Regular regional travel for errands and bank runs; valid driver's license and reliable transportation required
• Applicants must reside within 20 miles of Eau Claire, WI (e.g., Altoona, Chippewa Falls) due to in-person support needs and local travel requirements.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Expected hours: 30 - 45 per week

Work Location: In person