Billing & Admin. Specialist

About Your Future with TruTeam

Are you looking for a career with an industry leader that drives the future of energy-efficient insulation and building material products? Is being part of a company that is recognized as a "Great Place to Work" of value to you? Look no further! At TruTeam, you will be part of a diverse and inclusive team that reflects our values of integrity and innovation by delivering solutions that make a difference in the communities we serve. Here, you are part of a company that rewards your contributions and encourages you to take ownership of your career.

Job Description

Your Responsibilities

You will be responsible for effectively billing customers for work performed, as well as a variety of tasks from the compliance of purchasing, accounting, credit/collections, IT, and overall administrative requirements to the effective handling of Human Resources administration and employee relations programs.

• Submit invoices to customers daily.

• Verify accuracy of billing data, revise any errors, and resolve discrepancies as needed.

• Prepare Itemized statements and invoices to reflect amounts due for work performed.

• Review & compare work orders to customer Purchase Orders to confirm accuracy of pricing.

• Prepare billing documents, shipping labels, and credit memo forms.

• Research payment reconciliations.

• Support Shared Services credit and collection activities.

• Book Work Orders.

• Manage daily conversion of quotes to work orders.

• Manage records and information.

• Various, misc. Administrative Support tasks.

• Encourage and improve cross-department internal communication.

• General office tasks (answer phones, replenish office supplies, distribute mail, etc.).

• Any other duty, task, or responsibilities as assigned.

Your Qualifications

• Minimum of 18 years of age.

• If operating a Company Vehicle, a valid driver's license will be required.

• Previous experience in administrative services or other related fields (3 years minimum).

• Detail-oriented with the ability to prioritize and manage a variety of tasks.

• Strong leadership qualities.

• Must have good mathematical skills including the ability to perform calculations, ability to create, consolidate and modify invoices and billing statements.

• Strong attention to detail.

• Knowledge of Microsoft Excel, Word, as well as pdf platforms.

Travel Requirements

Type of Travel Required: Local

Amount of Travel Required:

Physical Requirements

Work is performed in a typical office environment and may require standing, bending, lifting boxes or packages under 10 lbs., and remaining in a stationary position for long periods of time. Work requires regularly inputting/retrieving words or data into or from an automated/computer system.

Your Benefits

We care about the health and safety of all employees and provide a range of benefits to assist in prioritizing your wellbeing. Listed below are a few of our available benefits:

• Competitive Compensation

• Medical, Dental and Vision

• Strive Wellness Program

• 401(k) Matching

• Paid Holiday and Paid Time Off (PTO) for all positions

• AssuredExcellence: minimal to no cost medical care and prescription drugs

• Flexible Spending Accounts (FSA): Healthcare and Dependent care

• Health Spending Account (HSA): with employer contribution

• Life & Disability Insurance

• Employee Assistance Program (EAP): in-person counseling, assistance and resources for family matters, legal and financial issues, etc.

• Employee Referral Bonus

• Paid Military Leave

• Tuition Reimbursement

• Length of Service Award

Compensation Range

$13.00 - $30.00

The actual base salary a successful candidate will be offered within this range will vary based on factors relevant to the position.

TopBuild Corp. (NYSE: BLD) is the leading installer and distributor of insulation and building material services nationwide. TruTeam is part of the TopBuild family of companies, which comprises of approximately over 450 branch locations across the United States and Canada. As a company, we actively engage in corporate social responsibility through our commitment to Environmental, Social, and Governance (ESG) practices. Additionally, we prioritize diversity and inclusion in our organization. If this interests you, we encourage you to join our company and find a variety of career opportunities awaiting you!

TopBuild Corp. is an equal opportunity employer (EOE), this includes protected Veterans/Disability. The employee must be able to perform the essential functions of the position. Upon request and absent undue hardship, reasonable accommodation will be offered to enable employees with disabilities to perform the essential functions of the job.