Payroll Specialist

• Bilingual (English / Spanish) preferred.
• Experience with Paycom highly preferred.
• Experience with bi-weekly payroll schedule preferred.
• Good interpersonal and task management skills preferred.

Job Summary

The Payroll Specialist is primarily responsible for preparing and distributing the organizations payroll in a timely and accurate manner in accordance with organization policies & procedures, and ensures compliance with Federal, State, & Local regulations. In addition, the Payroll Specialist is responsible for performing a variety of routine and some non-routine accounting and clerical functions in accordance with standard procedures in Accounts Payable, Payroll, and Cash Receipts.

Essential Duties and Responsibilities

Payroll Related

• Prepares and distributes the organizations payrolls by established deadlines
• Collects timecard data, Personnel Action Forms, and other Payroll Data and Statistics to maintain records for the calculation and transmission of payroll
• Reviews and ensures accurate computation of pay & deductions, and interprets company policies and government regulations affecting payroll procedures
• Investigates and fully resolves Payroll Related Discrepancies, including but not limited to preparing check requests for required payroll manual checks, adjusting voluntary deductions, adjusting sick time or vacation time balances.
• Ensures timely and accurate filing of all payroll related reports and/or payments to external agencies, including payroll taxing agencies, health insurance carriers, workers comp insurance carriers, retirement brokerage firms, agencies garnishing employee wages, flexible spending account agencies, etc.
• Works in collaboration with Human Resources to develop, manage, and maintain comprehensive and accurate payroll records
• Prepares Standard Payroll Journal Entries and Adjusting Journal Entries for recording in the general ledger
• Prepares and creates standard and ad hoc payroll reports and schedules

Cash Receipts Related

• Oversees cash receipts processing, including scanning the deposit support, depositing into the corporate bank accounts using online remote deposit, and notifying relevant stakeholders when deposit is complete.

Other Duties

• Serves as backup to the Accounts Payable Specialist, as needed
• Performs other duties as assigned by your Supervisor and/or the Chief Financial Officer.

Qualifications

Education, Skills, and Specifications

• Requires at least two (2) years of Payroll Processing Experience.
• Requires Associates degree in Accounting, Business, or related field from an accredited institution OR a combination of education and related work experience.
• Knowledgeable in Federal, State, and Local Payroll Regulations and Requirements; Able to work well under rigorous deadlines; teamwork oriented; excellent interpersonal and human relations skills and aptitude for communicating across the organization with employees, department managers and directors; demonstrates good organizational and time management skills; detail oriented and thorough; excellent numerical skills and Microsoft Excel skills; skilled in collecting information, analyzing data, and reporting results; understanding of basic accounting principles; understanding of Internal Controls; Demonstrate ability to adhere to strict confidentiality

Special Requirements

• Must have a reliable automobile for use on the job (mileage to be reimbursed), Valid California Drivers License, and state required automotive insurance coverage.
• Must submit to and pass a criminal background check clearance and drug test as a pre-condition for employment.
• Must be able to provide proof of COVID-19 vaccination and booster.

El Proyecto Del Barrio, Inc., is an Equal Opportunity Employer