Administrative Assistant, Scheduling

Blew & Associates, P.A. is seeking a proactive and detail-oriented Administrative Assistant to join our scheduling department. In this role, you will play a pivotal part in coordinating schedules, managing emails, and ensuring the smooth flow of operations within the office. Your organizational skills and multitasking abilities will be essential in supporting our project managers and clients effectively.

Compensation: $17-20 / hour

Responsibilities

• Assist and maintain schedules for field personnel, including setting up meetings and appointments.
• Coordinate travel arrangements for staff as needed.
• Assist in the preparation of project schedules and timelines to ensure timely project delivery.
• Act as a point of contact for clients, vendors, and team members, providing support and information as necessary.
• Track and manage deadlines for various projects and tasks.
• Ensure documentation is organized and easily accessible for the team.
• Perform general administrative duties such as data entry, filing, and correspondence.
• Facilitate communication among project teams to keep everyone updated on project statuses.

Requirements

• Proven experience as a Scheduling Assistant, Administrative Assistant, or a similar role.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite, especially Excel and Outlook.
• Ability to manage time effectively and prioritize work.
• Attention to detail and problem-solving skills.
• High school diploma is required; additional qualifications in office administration are a plus.
• Familiarity with scheduling software or project management tools is preferred.

Benefits

• 95% coverage of health benefits, including Medical and Dental with optional family and/or dependent enrollment paid by employee at a group rate

• 50% company contribution towards Vision coverage
• 401(k) matching program: company match 100% of your deferrals up to 3% of your compensation, plus 50% of your deferrals over 3% not exceeding 5% of your compensation
• 100% employer-paid Short-Term Disability with employee buy up options
• 100% employer paid Life Insurance Coverage with employee buy up options
• Paid parental leave
• Paid bereavement leave
• Holiday pay
• Sick pay
• Paid vacations
• Tuition reimbursement (up to $5,250 per year)