Legal Practice Assistant - Finance
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.1
Reclaim your time by letting our AI handle the grunt work of job searching.
We continuously scan millions of openings to find your top matches.
Job Description
Moore & Van Allen PLLC, a dynamic and fast-growing full-service law firm of more than 400 attorneys and professionals, is seeking a Legal Practice Assistant to join its Charlotte, NC office. This full-time position provides administrative support assigned attorneys on our Finance team.
Essential Duties & Responsibilities:
- Creating, editing and proofing documents and other correspondence per attorney direction, using MS Word and Excel and other specialized software
- Submitting conflicts checks for new clients and/or matters and originating new files
- Managing firm’s files through the use of appropriate software
- Creating labels, buckets and maintaining filing of documents
- Coordinating meetings, travel arrangements, securing conference rooms and ordering refreshments as necessary
- Managing time entry and assisting with the billing process, including editing pre-bills and preparing invoices; preparing expense reports, reimbursements, check requests, CLE reports and trust accounting reports
- Answering telephones, recording messages; assisting callers and/or redirecting calls as needed
- Maintaining electronic calendars for the assigned attorneys.
- Regular and in-person attendance is required to perform the essential functions of this interactive position.
Qualifications & Experience:
- High School Diploma or the equivalent with at least two years of experience or specialized training in secretarial techniques.
- Law firm and finance practice experience preferred
- Proficiency in MS Word and Excel required with the ability and willingness to learn specialized software as needed
- The ability to proof documents for punctuation, grammatical and spelling errors and to perform simple arithmetic calculations on timesheets or other documents.
- Must have good interpersonal and communication skills as well.
The position may occasionally require more than the regular 37.5 hours per week to accomplish essential duties. We offer a competitive salary and benefits. Interested and qualified applicants should apply via our website at https://www.mvalaw.com/careers-working-at-mva. Equal Employment Opportunity Employer.