Office Administrator (Carlyle, IL)

Duties & Functions:

• Serve as the liaison for building management vendors, review and approve vendor invoices, and provide administrative support for maintenance requests.
• Keep the office informed of various announcements, notifications, and activities in and around the office.
• Perform receptionist duties, greet visitors, as well as screen and direct phone calls to appropriate staff.
• Maintain an organized and presentable front lobby and office environment.
• Manage incoming and outgoing mail and packages and distribute as needed - prepare and send certified mail.
• Create, maintain, and update documents in MS Word, Excel, PowerPoint, Outlook, and SharePoint as needed.
• Operate office machines including, but not limited to, copiers, printers, postage, lamination, and binding machines.
• Assist in the ordering and stocking of office supplies.
• Coordinate distribution of resources from the Carlyle office to various offsite locations.
• Manage special administrative projects and assist with special events including meetings, catering, educational events, blood drives, etc., for internal and external stakeholders.
• Assist the Carlyle office with various administrative and operational requests including, but not limited to, posting the HR team weekly job listing.
• Assist the Maschhoff family with special projects and requests as needed.

Minimum Qualifications

Education: High school diploma or GED required; Associates or bachelor's degree in business administration or related field strongly preferred.

Experience: 4 years

Knowledge, Skills and Abilities:

Knowledge of:

• Multi-line switchboard and voice messaging systems
• Microsoft Office Software Suite (Word, Excel, Outlook, PowerPoint) - moderate level
• Internet Explorer
• Electronic filing systems, audiovisual, print, scan, copy equipment
• Business machines such as lamination, postage, binding

Skilled in:

• Clear and concise written and verbal communication
• Organization and planning in a demonstrated logical and methodical manner
• Productive multi-tasking
• Typing 50 wpm

Ability to:

• Demonstrate professionalism in demeanor, appearance, and communication
• Maintain appropriate interpersonal relationships with employees and customers
• Exercise sound business judgment to make decisions and solve problems
• Exercise discretion when handling confidential information
• Operate independently and demonstrate initiative
• Recognize workload priorities and plan effectively
• Be productive in a fast-paced work environment
• Adapt readily to new software systems

Compensation:

Targeted pay range of $47,552 - $55,973 USD annually, depending on experience and qualifications.

Benefits:

The Maschhoffs offers full-time regular employees a comprehensive benefits package including:

• Your choice between a Preferred Provider Organization (PPO) plan and a High Deductible Health Plan (HDHP) plan.
• Two options for dental coverage, both of which cover three main types of expenses and cover preventative care at 100%.
• Group rate vision benefits.
• Complimentary Basic Life Insurance as well as voluntary employee, spouse, and child life insurance policies.
• Short Term and Long Term Disability coverage, at no cost to the employee.
• A traditional pre-tax 401(k) plan as well as a Roth 40(k) plan. The Company matches the first 4% of employee contributions, which is immediately vested.
• A generous paid time off program, including a life event day and volunteer day each year for full time employees.